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FACULTY SENATE MEETING
September 6, 2011

Present:  Chair Kellner, Immediate Past Chair Overton, Secretary Sawyers, Parliamentarian Weiner, Provost Arden; Senators Aspnes, Borden, Bourham, Carver, Edmisten, Freeman, Fuentes, Funkhouser, Hammerberg, Headen, Holden, Jasper, Khosla, Lubischer, Lunardi, Mitchell, Moore, Nfah-Abbenyi, Robinson, Rucker, Snyder, Sztajn, Tonelli, Townsend,  Zonderman

Excused:  Senators Argyropoulos, Auerbach, Campbell, Hatcher, Kotek, M. Williams

Absent:  Senator Tu, L. Williams

Guests:  Betsy Brown, Provost Office; P. J. Teal, Chancellor’s Office; Paul Williams, Professor, College of Management; Eileen Goldgier, General Counsel; Emerson Barker, Student Government, Richard Bernhard, Professor Emeritus, Engineering; Debbie Yow, Athletics Director; Mark Gottfried, Head Basketball Coach; Sam Pardue, Athletics Council; Carrie Leger, Associate Athletics Director  of Academics

1.  Call to Order
Chair Kellner called the 2nd meeting of the 58th session of the NC State Faculty Senate to order at 3 p.m.

2.  Announcements and Remarks
Chair Kellner announced that Senator Kotek was in an accident and that he would be out for a while.

The General Faculty meeting will be on Tuesday, October 4 at 3 p.m., in the Talley Student Center Ballroom. 

There will be a 911 ceremony at the bell tower from 2 – 3:30 p.m  on September 11th.

3.  Approval of the Minutes, Meeting No. 1, August 23, 2011
Secretary Sawyers asked for approval of the minutes.  A motion passed to approve the minutes as submitted.

4.  Athletics and Academics
Comments from Debbie Yow,  Athletic Director
Athletics Director Debbie Yow reported on what’s happening academically in athletics.

Yow stated that it has been a very interesting year academically, because several bests have been established.  The  all ACC Honor Roll was announced Thursday and 213 NC State student-athletes were among the honorees, which is the most athletes NC State has ever had on the list.

The six-year graduation rate for the 2003 cohort of student athletes  was at an all time high at 69 percent.  Yow noted that the 69% percent is going to move back to 54% for the next report in late October.   She stated that when she came here one of the first things she did was to sit with Carrie Leger, Associate Athletics Director  of Academics, and talk about strategy to best ensure how to move that needle more consistently to reach a new plateau and move upward from there.   One of the strategies they agreed upon that would be beneficial to achieve that goal is that they would concentrate on the student athletes who leave the university for whatever reason, but are still inside the six year window.  They would find those individuals and encourage them to return to complete their degrees, because she feels that particular metric is the single most important metric especially in terms of visibility and graduation.

Senator Snyder asked Yow to define student athlete as it relates to the handout that was given out. 

Yow responded that student athletes are those on any scholarship who entered in the fall semester of their freshmen year.  She explained that there are two types of scholarships, one is called a headcount scholarship and the other is called an equivalency, and an equivalency is where you have the value of eleven scholarships and can spread  it out over thirty individuals in any way you see fit.  The problem with that is, there is not a standard in place, so what  they are trying to impress upon our coaches is those equivalency sports.   She stated that they are trying to explain to equivalency coaches that you don’t want to give $500 unless you are absolutely sure that the individual is serious about that sport because when they walk away it damages the graduation rate for that six year period of time.

Yow stated that one improvement that she is excited about is that in the fall of 2010 the Council on Athletics voted to implement a temporary policy on attendance.   

Yow stated that she is pleased that she and Carrie Leger and Dr. Pardue are pretty much on the same page when it comes to the importance of academics, which is not always the case.  She feels that they have shared values and that a lot of good can come out of that.

Yow stated that one of the challenges Athletics have faced this year is they have received no state funds and they are expected to balance their budget, which is in the 50 to 55 million dollar category.  The Provost funding which had been available in earlier years for the academic support program had to be withdrawn to protect the core of the university.  Their plans are to balance this year’s budget with the help of Vice Chancellor Leffler. 

Comments from Cary Leger
Leger stated that they looked at what could be done to  make sure that our program is serving student athletes at the highest level and there were two certifications they felt were important.  The first one was the certification  for the tutoring program and that’s the College Reading and Learning Association, which mirrors the same certification program that the university tutorial center underwent.  She stated that NC State is one of only a hand full of programs in the country that took the energy, effort, and steps to make sure that our tutoring program is certified.

Recently the National Association of Academic Advisors for Athletics partnered with the NCAA to look at what are the minimum standards that an academic support unit should have to make sure that they are meeting expectations to provide a high level of service. 

Leger stated that NC State partnered to establish those expectations and then established a certification program around that.  Our program works cooperatively with the Council on Athletics and the Faculty Academic Committee to make sure that NC State earns that certification .  NC State was the first school in the ACC to earn the certification.  We have both because we felt that was meaningful for us.

Senator HeadenIn terms of outcome, how does certification transform itself into graduation?

Leger responded that the NCAA requires every institution to go through certification every ten years and the academic support unit has to be evaluated every four years so they will continue to move forward and look at how the recommendations change.

Yow stated that in one sense the academic unit is a bit like an athletic team, we do want to win and the win is graduation. Chair Kellner:  Is there  a way to track the student athletes after graduation.

Yow responded that they follow all of the student athletes when they leave the university, which is how they are able to get them back. 

Comments from Coach Gottfried
Coach Gottfried stated that he is very excited to be here.  The last two years he has worked with ESPN and prior to that he was at the University of Alabama for eleven years, three years at Murray State University and seven years at UCLA.   

Coach Gottfried stated that he wanted to focus his comments on our philosophy so you will know as you watch your team play that it’s your team and we want to win and we want to have fun winning.  My hope is that you are proud of your team.  I grew up the son of two educators.  My mom was an elementary  school teacher for thirty five years and my dad was a high school teacher, high school coach and then a college administrator for twenty eight years, so I’ve been around the academic side my entire life.  The academic side for our team is very important to me and it will never be neglected.  Every player I recruit thinks they are going to play in the NBA, but the reality is very few of them will.  My job is to explain the importance to that young person to come to college with a desire to get a degree and graduate.  We want guys that want to come here, they want to become a part of something special, but at the same time they want to graduate and get a degree. 

Goffried stated that his goal is to get the team to graduate hopefully at the Christmas break of their senior year, because there are tremendous challenges in his sport in the spring of their senior years.  Most of the time their minds begin to work on getting ready to position themselves to make a lot of money, so if we can have them to graduate at Christmas time of their last year we are in great shape. 

Gottfried stated that the NCAA now allows them to pay for freshmen athletes to come in prior to their freshmen year and take eight hours during the summer to get a head start, so their goal is to see them graduate.  

Goffried stated that they have a phenomenal support system in place for their players.  Our guys don’t miss class and I work closely with our academic advisers and constantly talk with the parents.  We don’t want our players to fall through the cracks. 

Senator Aspnes:  How much time do the student athletes spend on their athletics skill versus their academics?

Gottfried responded that they are allowed by the NCAA to practice 20 hours a week.  They work on academics Sunday – Thursday with adjustments during basketball season.  It is mandatory that they go to study hall two hours a night where there are tutors for every class. 

Comments from Sam Pardue, Chair of the Athletics Council
Dr. Sam Pardue, Chairman of the Athletics Council stated that the NCAA manual tells you what you can and cannot do in intercollegiate athletics.  He highlighted legislation which has impact on the academic pursuit of student athletes, specifically football.

Dr. Pardue explained a new football rule that says if you don’t pass at least nine hours in the fall you will not be eligible  to play the first four games of the next year. He stated that there are some ways  student athletes can earn that privilege back if they only pass eight hours in the fall but they end up passing twenty- seven hours  in the spring semester or the summer.  They have also included what he refers to as the get out of jail free card where you get one time exemption if you don’t pass nine hours and you are a football player in the fall.  The intent is to provide improvements in overall graduation rates among football players which you can imagine is one of the lower that we have had in division one athletics.  We used to have issues with baseball.  The legislation put in place with requirements for progress toward degree and other factors have seen a dramatic improvement in their academic progress report.    

Pardue reported that over five years only 7% of our student athletes were suspended while 57% graduated.  The thing that really kills our graduation rate are those that leave or transfer in good standing.  Nearly 3 out of 10 student athletes who come on campus leave and that is far too many.  If you were to cut that in half, our graduation rate would jump dramatically. I’m not happy with our student graduation rate and I know the Provost shares the same feelings. We are not happy with our general student body graduation rate.

Pardue stated that in the Atlantic Coast Conference, the NC State graduation rate for the general student body 

is eleventh out of twelve institutions.  Our student athlete graduation  rate is ninth out of twelve, so by comparison our student athletes do better with our peers in the Atlantic Coast Conference than our student body, which is a whole other issue that I hope this body will address.  He asked, “Why is it that our graduation rates are not where they should be?”

Pardue reported that the good news is that roughly 50% of all our sports in men and women were above the conference average in (APR) Academic Progress Rate .  The goal is always to be in that 950 and above range.  There are penalties if you drop below 925 and there is talk about raising that as well.

Pardue briefly reviewed the NC State compliance educational materials.

Secretary Sawyers stated that he is interested in what the athletic department is doing, not just identifying current risk, but anticipated risk—financial risk to the athletic department, reputational risk that not only affect the athletic department but the university as a whole,  physical risk to student athletes, trainers, spectators.  Is there a procedure in place in which the athletics department formally does a risk assessment?

Pardue responded that the area he is working in is on the academic side.  He encouraged Secretary Sawyers to read the report to the President on the UNC System taskforce on athletics and academics.  He stated that there are things he has put in place, for example, our tutoring handbook is 34-36 pages long that goes into great detail to express to them what the impact of their misconduct would be, but as far as risk, I don’t know if the athletics department has looked at that from a fiscal perspective.

Secretary Sawyers noted that the Accounting Department in the College of Management has an Enterprise Risk Management initiative if the athletic department would like to look in to it.

5.  Remarks from the Provost
Strategic Realignment
Provost Arden stated that he sent a memo last week that announced the four division leaders of the new division of student services and programs, which will come into effect July 1 of next year.  They are Jose Picart, Lisa Zapata, Tim Luckadoo, and Alex Miller.  The task forces that have been working on defining that new division has done a great job.  They have about 80 or 90 percent of the work done but they want to include those leaders in that taskforce along with some others to put the final touches on how the program will be organized and how it will operate.  We hope to have that done and in place by the end of October, so we can began an open, national search  for the leader of that new division.  That person will be a Senior Vice Provost for Student Programs and Dean of Undergraduate Programs.  The position will replace the Vice Chancellor for Student Affairs and the Dean of Undergraduate Academic Programs.  We hope to have this done during this academic year, to have that person on board by May or June of next year.

Restructuring of the Provost Office Reports
Provost Arden reported that he has created two Senior Vice Provost positions within the reporting structure.  There were about thirty-two programs and divisions reporting directly to the Provost, which was not a very good management structure, so while all of the colleges will continue to report to the Provost unit, the Vice Provost will now be divided up between two Senior Vice Provosts.  He stated that in view of the tight budget situation and in view of being fiscal responsible, he did not want to add new positions, to ask people who are currently in leadership positions to take on additional responsibilities.  Those two individuals will be Duane Larick and his new title will be Senior Vice Provost of the Strategic Initiate and Dean of the Graduate School, and Tom Miller , Vice Provost of DELTA who will be taking on some additional responsibilities that has come over from Dr. Zuiches’ office.  It is a restructuring that will give a little bit more of a logical framework in the Provost Office and the way we operate on a day to day basis. 

Provost Arden stated that one thing he has been very sensitive to during his two years in the Provost Office is to not add positions and not to add administration, particularly during times of fiscal restraint when we are decreasing our overall faculty and staff members.  If you do an analysis of the people with Provost in their title you will see an increase, but you do have to realize that as part of our realignment and restructuring, that is the expense of a significant decrease with people with Vice Chancellor in their title--two Vice Chancellors, seven Associate Vice Chancellors, and a Dean title.  So if  you have to look at the big picture I think we have tried to do this in a very reasonable and a very responsible manner and I think also a very effective manner as well.

Provost Arden stated that there are still a number of task forces that are going on as part of the strategic realignment.  The Distance Ed task force reported out at the end of  last semester.  I thank everyone for giving input over the summer.  He would like for both the Distance Ed and Summer School task forces to present to the Faculty Senate before final decisions are made.

Provost Arden reported that there are two more task forces that are ongoing and should report out by the end of this semester, the Academic Review task force report that is about establishing a metric by which there will be ongoing review of existing undergraduate and graduate programs looking at whether or not we need to realign the resources behind some of those programs, and then the Academic Science Program Administrative Structural review which Margery Overton is leading.   He hopes to have those as a discussion with the Senate in the spring.

Provost Arden urged the faculty to keep an eye on both the Chancellor and Provost’s websites.

Chair Kellner:  We have been hearing for the last year and a half or two that the number of entering freshmen was  going to slightly decrease but it has in fact, increased.  Do you have any observation about that?

Provost Arden stated that they have been trying to ramp down their freshmen admission for several years now.  We peaked about three years ago at 4800 then we went down about 150 each year and targeted 4400 freshmen admissions this year.  We are back to over 4600 and I guess it’s a good reason and that is our acceptance rate is significantly higher than we had planned.  More students are accepting positions and I think they recognize that coming to NC State is a great value of education.  It does make it more problematic, and when you are fiscally constrained it does continue to put pressure on. 

Does it cost us money?

Provost Arden responded, yes and no.  It’s money that we don’t get.  We have had this situation several years in a row, which means that we actually earn in enrollment more than we get.  We predicted a certain enrollment for this fall last fall that goes into our enrollment expansion request that is part of the budget.  It may or may not be fully funded. We are not being underfunded for the number of students that we actually admitted and have on campus.  We are being funded at a lower rate than we should have been had we known those students would be on campus.   So it’s a little bit of trying to assess how many  students you think you will really have on campus and how much you think GA will approve in the legislature, and for us part of that tap is DE.  You have to remember that in- state DE is part of our enrollment funding request.  Figuring out how many DE credit hours we are going to provide with on-campus instructions becomes part of our request and part of the judgment in making that request.

6.  Issues of Concern
Chair Kellner reported that he had received an issue of concern from Senator Fuentes concerning graduate students.  He explained that the process is to send it to the appropriate committee for discussion and from there it will be sent to the Executive Committee and resolve itself there or it may just vanish into thin air.  He also noted that not all issues of concern will come before the full Senate.  Ideally we will respond to the person who submitted the issue.

7.  Old Business
Report on Resolutions and Grievances
Immediate Past Chair Overton reported that during her two years as Chair of the Faculty, the Senate considered three resolutions.  Resolutions are a formal way of stating the opinion of this body.

Grievances
Past Chair Overton reported that there was one existing grievance when she came into the office and six additional grievances were filed during the two years she served as Chair. Of those, two came from one individual such that one committee was formed for both, one was resolved in mediation, one dismissed by a committee, and three were withdrawn.   

Past Chair Overton stated that the faculty had a lot of issues with the grievance policy and process.  We have changed the policy and it is now a standing committee of the university and Duane Akroyd from the College of Education is currently serving as the chair. There is annual training and we have had very positive response from the faculty that is participating in the process and the training materials.

Hearings
Past Chair Overton reported that Hearings are called 603 in the UNC Code.  They are run through the Senate in the sense that if a case is on campus then the Chair of the Faculty orchestrates the forming of the committee, materials are there to train the faculty members.  During my term as Chair, two requests for hearings were filed.  One was settled outside of the hearing process and the second one was heard by the committee.   The report from the committee goes to the Chancellor and the Chancellor has the option of agreeing with the committee or not.  In this case he agreed with the committee.

Past Chair Overton explained the two types of grievances.

The  604 reviews are limited to non-reappointment decisions with respect to tenure track faculty (including a denial of tenure). The faculty member who seeks review of a non-reappointment decision is the “petitioner.”

 The  607 grievances may be filed by any faculty member (“grievant”) during his/her employment at NC State.

Chair Kellner reported that he met with the Chair of the Faculty from UNC Chapel Hill and stated that there are distinct differences in the NC Senate and UNC’s Faculty Senate.

8.  Introduction of New Senator
Chair Kellner welcomed the visitors and introduced the new and continuing senators.  

9.  Adjournment
The meeting adjourned at 4:50 p.m.

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