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April 29, 1997

Regular Meeting No. 16, of the 43rd Session: Faculty Senate Chambers April 29, 1997

Senators present: Chair Smith, Chair-Elect Wahl, Secretary Gilbert, Parliamentarian Link, Senators Barr, Berkstresser, Bernhard, Bizios, Carter, Corbin, Daley, Fahmy, Griffin, Hamm, Klenin, Laffitte, Lilley, Magill, Monahan, Murty, Osborne, Patty, Serow, Strenkowski, Wehner, Wessels

Senators absent: Provost Stiles, Senators Blank, Dunn, Hamlett, Hamouda, Kelly, Miller, Nagel, Rushing, Snyder, Tetro, Wilson,

Visitors: Larry K. Monteith, Chancellor; Robert Sowell, Graduate School; Debra Stewart, Graduate School; Frank Abrams, Provost Office; Bill Willis, Provost Office; Sam Averitt, Provost Office; Debbi Braswell, Bulletin; Bruce Mallette, Assistant Provost; Susan Kohlhausen, Interim Student Senate President Pro Tempore; Hank Fiumara, University Improvement Programs; Peter Petschauer, Chair UNC Faculty Assembly, Jim Reinke, Student Senate President ProTempore

1. Call to Order

The sixteenth meeting of the Faculty Senate was called to order at 3:00 p.m. by Chair Gilbert Smith.

2. Welcome and Announcements

Chair Smith welcomed Senators and Guests. Chair Smith announced that the Executive Committee will not be meeting this week.

Jim Reinke announced that this would be his last meeting. He introduced Susan Kohlhausen as the Interim Student Senate President Pro Tempore.

Chair Smith introduced Hank Fiumara who has recently joined the University as Director of the University Improvement Program.

3. Approval of the Minutes, Meeting No. 15, April 15, 1997

The minutes were approved as written.

4. Remarks from the Chancellor

Chancellor Monteith reflected on how he feels about being affiliated with the University for so long. He stated that he would like for the Senate to help him with a challenge that he has on Thursday. He will be touring the campus with the new President-Elect of the Universities of North Carolina. Chancellor Monteith wanted the Senate to tell him how they think he should express NC State and its Faculty to the new president. He asked, what do you think are the really important things for her to know about your University and about you? He stated that it is an important event for the University and it is important that he represents the University in a way that reflects realistically who we are, give some sense of personality about our Faculty and students and what we do. He feels that she will be a very successful leader of the Universities of North Carolina. He said she has never lived here and does not know us so he thinks it is important to make a good impression.

Senator Daley suggested that he shows her the good students and the programs that they are involved in, and what they are accomplishing. He feels at the same time show her that the facilities should be better for them.

Chancellor Monteith plans to take a few students on tour with the President-Elect and let them talk with each other for approximately an hour. They plan to visit different buildings that gives different images. He stated that there are eight or ten buildings that are really desperate. He does not want her to leave with only a negative impression when there is approximately one hundred buildings with great things happening in many of them. Many of them well beyond the state of the art. He does not want her to leave thinking we are a third world campus. He stated that he realizes the delicate balance between the reality and some of our important needs, but also the great success that we are experiencing on the campus at NC State. Chancellor Monteith stated that he wants to talk about the students. He thinks they excel in many ways that they are not given credit for. There is always the chance for a few to gain notoriety in ways that we would prefer they not do so, but he thinks the majority of our students in terms of leadership in their own personal development and their commitment to academics are really exemplars. He would like for her to meet them and have a sense of the fact that this is a community that works, that the students and Faculty are a part of it. He feels they together are really the important features that go forward on the campus.

Secretary Gilbert wanted to know if the Chancellor would consider having the National Academic of Science and Engineering Faculty meet her to give an impression.

Chancellor Monteith stated that he had put those members on his list and literally hundreds of others who are recognized by their technical and professional societies at the highest level of recognition. He plans to get a representation of Faculty that is not in Holladay Hall to meet with her. He plans to put before her information and let her pick and choose the things she would like to take back with her to read. He said it is beginning to be a real challenge to be sure that he present the things that he thinks she might be interested in.

Chancellor Monteith stated that he does not just want to discuss the problems, but the great results, the extraordinary success and activities that are going on, on the campus and how important they are to the educational mission of the campus for our students and for being in the leadership position we enjoy. He would like to discuss the fact that the stake holders and tax payers in North Carolina are very important to NC State and that we need their support. He feels that if their support is lost, both financially and the value that they place upon us, we are in serious difficulty. Consequently, we have to be convincing. He stated that we have a lot to be proud of and he would like to share that with her.

Secretary Gilbert stated that he is of the opinion that the Undergraduate Research Symposium is one of the most commendable things that has been done on this campus. He suggested that the Chancellor give the new President of the UNC Systems a copy of their booklet.

Chancellor Monteith asked Secretary Gilbert to send him a copy. He stated that there is a lot of experiential education going on across campus and he plans to relate that to her.

Chair Smith thanked the Chancellor for his comments.

5. Remarks from Peter Petschauer, UNC Faculty Assembly Chair

Mr. Petschauer stated that he has been visiting several campuses, putting a face to the Faculty Assembly. He said this campus is a lot different from some of the others that he has visited in that it has a very upbeat attitude. He stated that it is fascinating to be in the different environments to see how different they function.

Mr. Petschauer stated that the Faculty Assembly is a body which Bill Friday established in the early 1970's as a body that would help, consult, and give advice to the President of the institution. He thinks it is an interesting body in that it is like a Senate. Chapel Hill originally did not want to participate at all. This year the head of the Faculty Assembly will be from Chapel Hill. Aside from being an advisory body, the Assembly is known for some other things. There have been several University wide committees such as the Committee on Early Retirement, and Committee on Post Tenure Review where the President or his senior staff brought in members from the Faculty Assembly, but also former Chairs of the Faculty Assembly. The Assembly, with time has created individuals whom the University can call upon to work with on major tasks. He stated that many of the Faculty Assembly people end up as Department Heads, Deans, Provosts etc.

The Faculty Assembly meets four times per year. This year they were involved in the early retirement approach of the Universities of North Carolina. Each University will design its own approach to it but it is a very good thing for Faculty. The purpose was to do something really worthwhile for Faculty. The other contribution of which he is also proud of is the post tenure review approach of the system which is going to be approved next month by the Board of Governors. It is hoped that it will go before the institutions and be in place by 1998.

Mr. Petschauer predicted that in approximately five or ten years the issue of tenure will come up again and will be much more vicious than the last time around.

Mr. Petschauer reported that several interesting resolutions were passed in the Faculty Assembly this year. One of which asks that the Universities upper level people not talk so much about our economic contribution to the State but rather to the intellectual and other things that we contribute to the State. We also suggested this time to the President that Faculty members be involved substantially in reviews of administrators. Another one is that the Chairs of Faculty Senates be given an opportunity to speak about Faculty concerns at Board of Trustees meetings. He stated that they would like to have five institutions which have not done so, put something into their Faculty Handbook regarding discrimination based on sexual orientation, a few other things including one which ask the Board of Governors to amend the code to reflect the policy of non-discrimination on matters of age, physical disability and sexual orientation (section 103). The last is that the Chancellors of the different constituent institutions extend to domestic partners the same benefits that are extended to married couples.

Mr. Petschauer said it has been an exhilarating experience to see his colleagues in their environments and to have a peek into their cultures.

Chair Smith thanked Mr. Petschauer for his remarks.

6. Graduate Program

Dean Stewart talked about the new student support full enrollment package for graduate students. Beginning in the fall all students who are Teaching Assistants, Research Assistants and Fellows will be provided health insurance. For all incoming students in the fall of 1997, full tuition payment will be provided if they are on Research Assistantships, Teaching Assistantships or Fellowship and they will be fully enrolled in the University. She stated that the advantages of the plan that is being implemented is that first the University will be able to stabilize enrollment and for the first time in many years be able to reflect the real effort of the Faculty at the graduate level and the instructional program. We will be able to successfully attract the top students in the country to come and enroll in the graduate programs at NC State. She noted that the Graduate Program is getting very positive early returns. The implementation plan is well under way. The Implementation Team is composed of people from Academic Computing, Payroll, EPA, Graduate School, Bob Sowell. The objective is to make this as painless as possible from the point of view of the Departments.

Dean Stewart thanked the Faculty Senate for the support provided over a three year period in trying to get the program implemented.

Senator Murty wanted to know if a student needs to be enrolled full time while working on his/her thesis.

Dean Stewart responded that a student who has been here for a while would need to enroll half time as long as he or she is on a Teaching Assistantship or Research Assistantship until the degree program is completed. She stated that one of the unfortunate features of tuition remission is that it drove our curriculum in a very unfortunate way. It encouraged us to rely heavily on zero credit hours. Zero credit hours is something that is created in institutions where there is not enough tuition remission. She stated that departments have been encouraged to go through a curriculum review where you actually define the hours that students are engaged in work with Faculty. She stated that it is hoped that they will have that wrapped up by the end of fall. Henceforth, there should be courses for students to enroll in that would be appropriate for their level of activity.

Chair Smith thanked Dean Stewart for her remarks.

7. Changes in Computing Connectivity Policy

Bill Willis, Vice Provost for Information Technology gave a summary of the wires and fiber optics that connect the buildings together and the routers and hubs. He stated that the structure of the networking service is what you would expect of something that has grown rapidly over a period of years and is in the process of becoming institutionalized. We have a very well established center backbone network. It has been very well developed over the past ten years. We are probably among the top ten in the nation in our capabilities with that back bone infrastructure. The backbone is about 30% of the overall cost. It is funded through sublet charges and one time connection fees that Departments or Colleges pay to participate in that network. The networks at the Departmental level are different depending on which Department you are in or what area you are in. They are typically managed by local personnel. It is about 60% of the overall networking cost. They fund them through periodic capital investment and salary paid local support people. There is more than one case where that local person is a Faculty person who is taking time out of his research or teaching to manage that type of connection. He believes that this is not a well established or a manageable mechanism of funding networks or supporting services. There are many reasons why this needs to be changed. We have more users than we have ever had before; they increased by 30% last year. There is a wider variety of what those users need. We have a lot greater critical dependence on services delivered by the network. There is not a Department on this campus other than Administrative Computing Services that could past even the least rigorous business audit on their information systems. Yet, we count on these systems for our Departmental and College business. That is because our dependency on these systems has grown rapidly. He stated that we have not had the disaster of not having the Department to function for a week because all of their computers were not available. The potential is there and we no longer do business without these connections. It is getting worse. This is something that has to be taken care of. He stated that they are proposing a new structure. Desk-top connection charges would fund it based on strict cost-based accounting.

Dr. Willis noted that calculations show that on the average there are about forty-two months turnover in equipment. It is approximately three and one-half years rollover in replacement of equipment that minimally should be made to keep things in pace with changes. A standard level of connection is being proposed and standard level of connection is considered as two megabytes switched which means that you have switch hubs that provide two megabytes of service to each desk top connection. Many now probably have two megabytes shared which means having a two-megabyte connection that many people share. If you have local support expertise, they would charge $9.45/month per desk. If there are two computers on one desk top that is one charge. If three people are in a shared area that is three charges.

Presently the business plan is being reviewed by the technical people in the Colleges. The people who are already paying the back-bone bills and trying to understand what is going on. He stated that they have already had sessions with CALS, Engineering and others. They are for the most part extraordinarily supportive of this plan and where they have found problems they have adopted things to try to deal with the problems.

Dr. Willis stated that they will next present the plan to the Provost, and Vice Chancellor for Business and Finance, and depending upon their recommendation, they expect that they will go before both the Academic and Administrative Review Council, because it affects both.

Senator Daley wanted to know if private companies would be allowed to compete for the Department's business.

Dr. Willis responded no they do not intend to make it a competitive market.

8. Unfinished Business
A. Second Reading: Resolution on Professional Status of Faculty Under the Open Meetings Law
Senator Daley read the resolution for its second reading.

The resolution passed without dissent.

9. Reports
A. Report from the Governance Committee on Judicial Proceedings
Senator Corbin reported that the Governance Committee recommends that the Faculty Senate request that the 1997-98 Governance Committee continue a review of student appeals as a major item on the agenda and that the review be coordinated with the Coordinator of Judicial Programs.

B. Report from the Academic Policy Committee on Formula for Number of Outstanding Teachers and Other Matters
Senator Griffin reported that on the formula for the number of outstanding teachers, the committee agreed that the formula does not necessarily represent the teaching efforts of the Faculty. The Committee has sent it to the Teaching Effectiveness and Evaluation Committee but a response has not been received. A subcommittee has drafted a new formula which the Academic Policy Committee have looked at and will support when they get a formal recommendation.

Senator Griffin summarized actions that had been taken by the Academic Policy Committee on issues that had been assigned to it during the year. (Report attached)

C. Report on Style Guidelines for Naming the University
Senator Bernhard referred to a copy of an e-mail message (attached) at everyone's place indicating that the NC State University "name" issue has been finalized and is being updated in the Publications and Style Manual. This updated version will be available on the WEB soon.

10. New Business
Chair-Elect Wahl stated that Physical Education has been moved from the College of Humanities and Social Sciences to the General Constituency. This may be an indication of the representation in CHASS decreasing and the General Constituency increasing. This will be an item of concern in the 1997-98 year.

11. Election of Secretary of the Faculty Senate
A motion was made and seconded to elect Senator Corbin by acclamation.

The motion passed unanimously.

12. Senate Liaison Reports
Senator Carter reported from the Honors Council and Liaison from the Senate to the Holladay Medals Awards Committee. The committee has made its recommendation to the administration. They will review and send the recommendation to the Board of Trustees for approval. Once approved, they will announce the Honors. This will occur prior to the Fall Convocations so people attending will know who the recipients are.

Senator Berkstresser reported that the Committee for the Academic Sports Program has a very dedicated, well operating group of people who are providing as much as they can to support academics for student athletes. Adequate support is being given by the University. The Director of the activity is well in touch with what other colleges and universities do. He stated that NC State is very high on the list of the procedures and activities.

13. Issues of Concern
Senator Carter is concerned that a Faculty member in the College of Veterinary Medicine has been impugned in the lay press due to the escalation of a disagreement among some members of the NC State Faculty.

The issue of concern was referred to the Personnel Policy Committee for it to review.

Senator Daley is concerned about the process used to move the College of Physical Education to the Division of Student Affairs.

Senator Monahan would like to have a reconstituted Faculty Advisory Committee to the Computing Center.

14. Adjournment
Chair-Elect Wahl presented Chair Smith with an engraved gavel at the end of the meeting.

The meeting adjourned at 5:02 p.m.

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