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August 31, 1999

 Senators present: Chair Corbin, Secretary Carter, Provost Hall, Parliamentarian Link, Chair Emeritus Wahl, Senators Ash, Banks, Bottcher, Brown, Brownie, Elmaghraby, Fisher, Fitzgerald, Funderlic, Grainger, Griffin, Grimes, Havner, Kimler, Knowles, Malinowski, Markham, Patty, Peel, Robinson, Sawyers, Smoak, Suh, Toplikar, Werner, Wilkerson, Wilson

Senators absent: Senators El-Masry, Hamouda, Hodge, Kelley, Willits

Excused: Senators Gilbert, Lytle

Visitors: John Borwizk, Student Senate Pro Tempore; Daniel Bunce, Assistant Editor, News Services; Ashley B. Perry, Senior Staff Writer, Technician; Clare Kristofco, Executive Assistant to the Chancellor; Charles Moreland, Vice Chancellor for Research, Outreach and Extension; Debra Stewart, Vice Chancellor & Dean of the Graduate School; Robert Sowell, Associate Vice Chancellor & Senior Associate Dean of the Graduate School; Katherine Turner, Vice President, Graduate Student Association; Bill Padgett, Past Chair, Staff Senate; Frank Abrams, Sr. Associate Provost for Academic Affairs; Bruce Mallette, Assistant Provost for Administration; Art Cooper, Council on Athletics; Marye Anne Fox, Chancellor

1.    Call to Order
The second meeting of the forty-sixth session of the North Carolina State University Faculty Senate was called to order at 3:00 p.m. by Chair Frederick Corbin.

2.    Welcome and Announcements
Chair Corbin welcomed Senators and Guests.

Chair Corbin announced that the Board of Trustees will meet September 16-17, 1999. He hopes to have Smedes York, Chair of the Board of Trustees visit one of the Faculty Senate meetings in the fall. The Faculty Assembly will meet on Friday, September 17; the Honors Convocation will be held on October 19, 1999 in Stewart Theater; the General Faculty meeting will be held on November 1, 1999 at 3:00 p.m. in Stewart Theater.

Chair Corbin announced that Dr. Kailash C. Misra will be replacing Senator Richard Patty in the Faculty Senate. Senator Patty has accepted the position of Interim Department Head in the Department of Marine, Earth and Atmospheric Science and will be resigning his position as Senator.

3.    Approval of the Minutes, Meeting No. 1, August 17, 1999
The minutes of the first meeting of the forty sixth session of the NC State Faculty Senate were approved without dissent.

4.    Reports
A.   Report on the Council on Athletics
Dr. Art Cooper, Chair of the Council on Athletics reported that the Academic Report Card is a document that is put together annually to represent a running numeration of the academic performance of the athletes in the intercollegiate athletics program. He commented that there are several squads where over the last eight or nine-year period there has been a substantial improvement in team grade point average. He noted that NC State’s six-year NCAA graduation rate has fallen for the second year in a row. The four-year running average for student athletes is still at a highly respectable level. There are one hundred and nine football playing division 1-A schools. Of those, NC State ranks twenty fifth and is tied for fifteenth among public schools. He feels that is a decent graduation rate performance particularly when you look at the institutions that fall below NC State. Dr. Cooper stated that he is concerned about where NC State will be next year. The Athletics Council will be doing its very best this year to improve those graduation rates.

Initial Eligibility: Dr. Cooper stated that these are the NCAA rules that are established to determine whether a young person is eligible to compete in athletics immediately out of high school. They are referred to as the Proposition Sixteen. He noted that this is the rule that was struck down by federal court last spring. The federal court decision was stayed and we are sill going by it.

Dr. Cooper stated that the presidents that run the NCAA reiterated about two weeks ago that they see no reason to change Proposition Sixteen. The court case is going to be heard in mid September, and depending upon what the court does, there may or may not be a change in those initial eligibility standards. My interpretation is that one of the main reasons the presidents are reluctant to make that change is the debate over the role of the SAT score and the presidents reluctance to do anything that would jeopardize the use of the SAT scores as an indicator for admission to universities.

Dr. Cooper reported that the Council on Athletics has a number of items that it will be involved in this year. We are going to be involved in some of the early drafting work on the university’s response to its interim athletic certification report. We owe the NCAA an interim report . We had a full certification review in 1994-95. Our next review has been postponed until University SACS review comes up in 2004-2005. We have to do an interim report because of that. The council is going to be helping with the drafting in that area. We are also going to be looking at the department of athletics attendance policies, both for at risk student athletes and for student athletes generally. We will be monitoring the facilities and budget process very closely this year. Over the past two to three years the council has become almost obsessed with the acute need of our athletics program for improvement in its facilities

We have also established a new compliance committee. The committee will be reviewing the compliance program. This is the program that the department of athletics runs to determine whether or not we are in compliance with NCAA rules. The council will be monitoring that program.

Another item the council will be reviewing is the process by which they determine continuing eligibility. There has been concern as to whether or not the rules have gotten sufficiently complex so that we may have to modify that process and use something to back stop the faculty. Dr. Cooper said he was sufficiently concerned about the accuracy of the calculations that were made this year. He felt that it was necessary to read every one of the three hundred and fifty transcripts of student athletes to determine whether he was satisfied that they were indeed eligible.

Dr. Cooper observed that the newspaper stated the possibility of the Atlantic Coast Conference expanding. He noted that the paper is essentially correct. There has been considerable discussion of expansion of the Atlantic Coast Conference, and that discussion is centered on ten schools with the addition of the University of Miami as a tenth school. Dr. Cooper stated that in his opinion it is doubtful that it will happen.

Dr. Cooper stated that the Council works very hard to ensure that all the contacts between the academic support program and members of the faculty are appropriate to the kinds of contacts that should pertain to student/faculty relationships.

Senator Havner observed from the report handed out that 1998 was one of the lower figures over the span of nine years. He wanted to know if that is a concern.

Dr. Cooper responded that the numbers fluctuate substantially from year to year.

Senator Kimler stated that there was a discussion on the excused absence issue last year. He wanted to know if scheduling of late night events and events during class time will be part of the Council’s discussion on absence this year.

Dr. Cooper responded that they will be looking at it, but does not think they will be able to influence it a lot. One thing he thinks they can have influence on is the extent to which excused absences occur on week days when there is competition.

Senator Griffin wanted to know about the study done on hazing in intercollegiate athletics.

Dr. Cooper stated that the study hit everyone by surprise, and he does not think anyone thought that it was a problem of the magnitude that it appears to be.

Senator Funderlic wanted to know what Dr. Cooper’s feelings are on how the university is doing with gender equity.

Dr. Cooper stated that the information that they were given last year indicated that with respect to one of the three tests for meeting title nine requirements, the test of proportion where the percentage of male and female student athletes should be an approximate percentage of males and females in the student body, and the percentage of financial aid given to males and females should approximate their proportion in the student body. According to those criteria, we were doing okay. We met both criteria last year. Every institution in the country has a problem with upgrading women’s athletics and bringing them to the point where their facilities are identical to those of men. However, he thinks that if NC State was subjected to an examination, we would pass on the published criteria.

Senator Robinson wanted to know how comfortable should the university be with the current rule that allows athletes to play with a 1.0 - 1.8 GPA in the fifth semester.

Dr. Cooper stated that he is comfortable with it because it is consistent with the university’s rules. He said he would prefer to see the university move to a more rigorous grade point average in intercollegiate athletics. In fact, we have a proposal that will come back to the management council proposing that we do that. We had a proposal that would have required a 1.8 average at the beginning of the third semester and 2.0 at the beginning of the fifth semester and every semester thereafter. It was my opinion that it was too strenuous. When we sent it back to the academic cabinet for consideration, our instruction to them was to come back with something that had at least one more step in it. I personally think 1.7 or 1.75 at the beginning of the third semester; 1.9 at the beginning of the fifth semester; and 2.0 at the beginning of the seventh semester and every semester thereafter would be appropriate.

Dr. Cooper stated that the philosophy of our academic support program is to zone in on 2.0 from the very beginning. We do not talk about making 1.5 or 1.6. Phil Moses, Director of Academic Support Programs talks about making 2.0.

Provost Hall invited the faculty to see the facilities that Phil Moses is currently working with. He feels that the faculty will conclude that upgrading the facilities is absolutely essential. Provost Hall stated that we are close to operating with some of the least appropriate facilities in the country.

5.    Remarks from the Chancellor
Chancellor Fox shared some items that were accomplished this summer. She reported that a few personnel changes has been made. She stated that within the last semester two very important hires were made; the Provost and Vice Chancellor for Academic Affairs, Kermit Hall and one Dean position last spring, John Bartley in the College of Management. We are continuing with a number of other Dean searches. Dean searches are proceeding well in Textiles. We anticipate interviewing a few candidates in the next several weeks. In PAMS and Education and Psychology we have launched the election process to establish faculty members who would participate on those committees. We will have on those committees student representatives as well. There will be outside input as well. We are also in the late stages of looking for an Associate Vice Chancellor for Advancement replacing Terry Woods in terms of our major gifts activity. Chancellor Fox stated that it was a loss to lose Terry Woods to Chapel Hill, but we have nonetheless far exceeded our goal in our campaign for NC State students. We are over $110 M in endowments for merit scholarships. The incoming statistics for our students are that the highschool GPA on average for our students is 3.85. The incoming SAT scores are 1190 which ranks us in the top quintals of public universities. In fact, 40% of our students had more than a 4.0 average in their highschool careers.

Chancellor Fox stated that we are still building administrative teams here. We have a number of new hires that have taken place in the last two weeks. Internal Audit for example has hired Ericka Kranitz who comes to us from Chiquita Banana. We have an Associate Vice Chancellor for Public Affairs, Lisbeth Pettengill, who worked in the medical school and earlier in the College of Engineering at John Hopkins. She comes with very high recommendations and a very productive career before she came here. We have two administrative interns working with the administration this years. Harold Freeman from the College of Textiles is interning with Charles Moreland, Vice Chancellor for Research, Outreach and Extension, and Russ Linderman from the Department of Chemistry is working with Debra Stewart, Vice Chancellor and Dean of the Graduate School, as an interim intern for the graduate school. We are also fortunate this year to have an ACE Fellow visiting us who is a faculty member from St Augustine University, Yvonne Coston. As an ACE Fellow she is building her academic and administrative expertise and providing a great deal of sensitivity and important input on how we make our own decisions here.

We mentioned in the Spring that we were going to be assembling a commission on the future of NC State this fall. Work is progressing well in preparing for that commission but even more impressive is the progress that has been made in compact planning. I want to thank everyone for the leadership shown in putting together the program that has led the discussions that are in turn being reflected in those compact plans. We have moved back the date for the major meeting of the commission on NC State until the spring because the compact plan is still continuing and because we think that another iteration would be useful.

Chancellor Fox stated that we have had a wonderful year with respect to Centennial Venture Partners. We heard yesterday at a meeting of the Deans and Vice Chancellors that in this last year, one hundred thirty two inventions were submitted for consideration for patenting. Eighty three licenses were issued. We derived $7.7 M in income, all of which is being plowed back into technology transfer research support for the university. Chancellor Fox feels that this is a tremendous achievement. She said it is more than double what it was just two years ago which in term was more than double what it was two years before that. In terms of discretionary income and being able to support programs, $7.7 M is not a very substantial fraction of our budget, but it is that edge that makes the difference between a good university and a great institution.

We have also had eleven start-ups that have occurred in this past year. Equity based deals that have created jobs for the state. Thirty-five professionals are now employed. This is addition, of course, to the five hundred employees that are going to join when Lucient finishes its building and moves onto the Centennial Campus. With them they have brought not only positions, but opportunities for our graduates, graduate students and our undergraduates to have employment relevant to their course of study. They have also brought with them $1.0M in sponsored research which we did not have before. In terms of the partnership model, Centennial Partners are contributing significantly to our Centennial Campus and to the Research arm of the university. These seven new companies, which are going to be occupying an incubator which is opening this week, have with respect to the investment made with them more than leveraged that investment 100% from private sources. Again, the partnership model is working very well and we are very proud of those kinds of achievements.

Chancellor Fox stated that with respect to our athletics program, the Entertainment and Sports Arena is going to open on November 19. The current policies for alcohol use is that there is no alcohol served during the game but alcohol of course is allowed in facilities before and after a game with the permission of chancellors. The Trustees will be considering that, but we suspect that there will be no change. She stated that there has been controversy concerning seat color. The seats have a pad on the seat and on the back and neither are seen when no one is sitting in the seat because the seat folds up. Nonetheless, they are not the color that was ordered. Furthermore, the seat color itself tends to look orange rather than red in the lighting in the arena.

Chancellor Fox reported that NC State has received a major donation from a private source which will allow the band to have new uniforms.

Chancellor Fox stated that the General Administration of North Carolina has assembled an information technology strategy that has five focus areas. They are campus teaching and learning technologies, one of which will have major emphasis in the first year of the program. Distance Education will not have a major emphasis in the first year, and more consensus is needed before there is a major investment in distance education on the sixteen campuses. Administrative Systems will have no money associated with it during the first year. Services for students will have a major investment associated with it and logistical needs which deals with network maintenance and support and training of those who provide help desk, etc. It will also in the process create a collaborative procurement program as part of that effort, and there will be approximately $2.8 M invested in logistics.

All of these activities are in support of what the legislature gave us with respect to information technology which is $10 M for the sixteen campuses, and which those of you who know anything about information technology will recognize as a proverbial drop in the bucket. Nonetheless it will get us started in the discussions that will allow us to go forward. In particular, I think the investment in campus teaching and learning technology is really a very important part of that strategy. The projections are that $10 M will grow in the succeeding years to approximately $35 M in year two to something like $47 M in year three. Of course, that requires the concurrence of the legislature. This money has become part of the recurrent budget for the university and therefore will be very useful as we proceed. You will be hearing more about this. These five focused areas have eleven strategic initiatives. There are twenty nine projects that proceed from this area and the investment in these areas will be managed by a chief information officer for the university from the greater UNC system. It turns out that the person chosen is a distinguished computer scientist/education person from IBM, Diana Oblinger, who happens to be married to the Dean of CALS. She will function in that way having left her position at IBM.

Finally, talking about investment from the state, I am sure many of you shared our disappointment about failure of the bond package despite the fact that we made major investments in the bonds. The original study done by the university general administration identified facilities needs of approximately seven billion dollars in the sixteen campuses. Of that seven billion, approximately four and a half billion for projects that are not self retiring.

However, academic buildings have traditionally been funded by the university system and what we have asked for as we have gone forward is $449 M. They were in several categories. The first of these is renovation, modernization and replacements. We had building capacity. In particular undergraduate science laboratories as well as a move of the College of Engineering to the Centennial Campus which would open up space for renovation on the main campus which would be to the benefit of virtually every other college on campus. Other building needs include a research addition to the College of Veterinary Medicine, investment in the arboretum, research laboratories on the Centennial Campus and an additional facility for Public Safety on the campus.

Chancellor Fox stated that we had infrastructure needs totaling approximately $90M. These are the replacements for chilled water, cooling, heating, infrastructure investments, the roads, sidewalks etc. One of the objectives of that request was to have technology infrastructure to recognize that we need the kind of connection that would take us into the twenty-first century in terms of information technology. Finally, a modest request of $2.0 M was made for land acquisition. While our request, I believe quite reasonable, tended to scare the legislators because the total for the entire bond package not just our campus over these five years, but for the others, was over four billion dollars, and this was at a time in which money was very tight in the state because of adverse court rulings which tied up some taxation with respect to the state retirement fund. In an effort to try to move this forward, instead of using the five year plan, we cut the plan back to a two-year plan. The bottom number then became $185 M rather than $450 M which was still apparently very scary for the legislators. Chancellor Fox stated that she has never spoken to a single legislator in the house or the senate who denied that these were important investments. They believe these need to be done. They will provide support eventually. The whole question is whether this should be done by legislative vote or whether it should be put to a referendum of the people or in fact whether a new revenue source, for example a lottery, should be used as a way of financing this activity. We were disappointed that despite these compelling needs with respect to the bonds, that none of these went forward, but we are working really hard both centrally and on our campus to develop a grass roots response that will allow us to make the argument as we go forward about the importance of these facilities to our faculty. We have argued of course as well about the importance of having equitable compensation packages for our faculty, making us competitive with our peers. We have made the argument about the importance of information technology and of course details with respect to the budget process as we have gone forward. If we do not get these bonds, it is going to be difficult for us to remain competitive, and we have made the argument very clear that the best faculty have space in which they can do their research.

Chancellor Fox stated that we are anxious to make sure that the campus is informed about these decisions. We will be putting together a grass roots activity in which our alumni in particular can help with the educational effort, with members of the House. You may have noticed that this request passed through the Senate without any difficulty. This was in part because of very strong leadership by Senator Mark Basnight, President Pro Tempore of the Senate, but it failed to pass through the House in part because of political reasons and in part because limited obligation bonds were suggested as the means for doing this by a very conservative and very well respected State Treasurer. It is their contention that we should go to the people and ask for their support. They say continually that these are compelling needs and that it will be easy to sell them to the people. We think they are compelling needs and it can be sold. Of course it will cost a lot in time and money to go to a bond referendum. It also, at the very least, has caused a year’s delay. With construction cost escalating at a rate greater than inflation at about 6% to 7% a year here, you can just calculate what 7% of $450 M is. We have made all the arguments to the legislature and I think they have been received. The only problem that we have had with many of the arguments is that the bottom line number is just too scary. There is no backing off from any of our political leadership in the state about the commitment to the universities. State emerges stronger and stronger more prominently in all the activities that we hear about as the premiere institution in the State.

Senator Wilson stated that one of the questions that continues to arise in her College is what happens if we are very visionary and we do not meet those goals; are there going to be unwritten or assumed consequences?

Chancellor Fox responded that it is possible to be visionary and to still make progress toward a goal. Even if the goals are very ambitious as long as we are using our resources well and making excellent progress. She thinks it is commendable to be a bit visionary.

Secretary Carter wants to know who is in charge of naming the Entertainment and Sports Arena.

Chancellor Fox responded that NC State owns the naming rights for the Entertainment and Sports Arena. It is referred to as the Entertainment and Sports Arena in the legal documents. If we are to be competitive we need to have a financial base that allows us to be competitive. Any change that would be made would be made only with respect and consideration with our entire athletic program. Once we name a facility, that facility is named. We have been reluctant to go forward until we have examined all options.

Chancellor Fox noted that the Entertainment and Sports Arena will be a wonderful complex when it is completely finished, and such a complex deserves a name and such a name will have a price tag.

6.    Remarks from the Chair of the Faculty
Chair Corbin introduced Senator Robert Bottcher as the Chair of the Personnel Policy Committee. He noted that the committee will be addressing the issue of promotion and tenure. Chair Corbin stated that he welcomes faculty participation and mentioned that Senior Associate Provost Frank Abrams has assisted the Faculty Senate in the last few years in gaining greater faculty involvement and participation.

Comments from Senior Associate Provost Frank Abrams
Senior Associate Provost Abrams stated that the issue is to bring some uniformity and sense of accountability to our processes which are not really governed by any policy on the university. The college and university level processes are processes that have been creatures of the administration that was in place at a particular time and where we think we are headed and with the very strong urging that we will be giving in just a few days now to the Deans to move to establishing the colleges and faculty promotion and tenure committees to advise the Deans in the process of their making their recommendations based on what they receive from the departments with regard to promotion and tenure. We also believe that it is important that those who are being considered with regard to promotion and tenure know what is going on in the process very clearly and that there is clear communication in every stage of the process with the people who are being considered. Furthermore, we believe it is important to emphasize the crucial nature of the input provided by peers in the process. While we are accustomed at the department level to voting on this issue, voting is not the only thing that we are going to ask that faculty in departments and faculty on promotion and tenure committees at the university level do. That is that they provide a written assessment that is both useful to the individual in thinking toward the future as well as useful to the Dean and to those decision makers at the university level in affirming or addressing promotion and tenure decisions. This is the most important decision that is made at the university and is one that I believe we are moving with leadership from Provost Hall in particular in trying to ensure that there is appropriate and increased involvement of the faculty in the making of that decision. As a part of all this is during this year, we would like to work with the Senate and other groups on campus. We hope that the Senate will take the leadership in examining the issue of promotion and tenure criteria across the university and at the university level and maybe at a more general level, examining what we mean by scholarship in a research university and what that means for the future of this university.

Chair Corbin introduced Alton Banks as the Chair of the Academic Policy Committee.

Chair Corbin introduced Kathy Brown as Chair of the Resources and Environment Committee and noted that one item that the committee will be reviewing this year is the Physical Master Plan of the Campus.

Chair Corbin introduced Salah Elmaghraby as Chair of the Governance Committee. Senator Elmaghraby stated that the Governance Committee will be working on Grievance and Hearings Procedures which is an item that was left over from last year’s Governance Committee.

Another item that will be addressed is the role of the Past Chairs of the Faculty in the Faculty Senate.

7.    Issues of Concern
Secretary Carter stated an issue of concern regarding a sign on Centennial Campus outside the new Craig Davis Building which indicates that it is open for leasing. He wanted to know if this means that NC State is changing its requirements that everyone on Centennial Campus be recognized as a partner.

Dr. Charles Moreland, Vice Chancellor for Research Outreach and Extension, stated that people are selected to go into those buildings who partner with our people in the university. There is a real partnership arrangement. The spaces are not just being rented to anyone who wants to locate on the Centennial Campus.

Approximately two to three years ago we decided that we would entertain the idea of having third party developers have buildings on the Centennial Campus . A lot of that was focused on the fact that there will be housing on the Centennial Campus and there will be a Conference Center and a hotel. We do not want to be the people to do that, so we were working with people who are going to come in and build those facilities. We would lease the ground to them and they would pay for the buildings. In addition, we also agreed that we would start by trial to let a third party developer come in and build what we really call our program buildings under one condition. The condition is that the ground lease that they sign with us requires that we get to name who goes into the buildings. The only modification of that was a requirement in the lease that the Vice Chancellor for Research gets to make sure that there is a partnership somewhere in the university. Dr. Moreland stated that even though the sign may say that they are leasing space, they are leasing space with the conditions that we approve it.

Senator Wilson stated that the female faculty and staff who work at Poe Hall are concerned about having to park in the coliseum parking lot in the evenings and at night. They feel it would be much safer if they were allowed to park in the Riddick Parking Deck.

Chair Corbin assigned the issue of concern to the Resources and Environment committee.

8.    Adjournment
Chair Corbin adjourned the meeting at 4:55 p.m.

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