January 8, 2002
Present: Chair Carter, Secretary Banks, Chair Emeritus Corbin, Provost Cooper, Parliamentarian Gilbert; Senators Ash, Bernhard, Blanchard, Braunbeck, Brothers, Cassidy, Daley, El-Masry, Funderlic, Garval, Grainger, Havner, Headen, Hodge, Hooper, Hughes-Oliver, Istook, Kimler, Lytle, Marshall, McRae, Misra, Rolle, Sawyers, Smoak, Tyler
Absent: Senators Grimes, Tucker, Vickery
Excused: Senators Allen, Kirby, Weiner, Wilkerson
Visitors: Marye Anne Fox, Chancellor; Melissa Harden, Assistant Director for Parking; John Riddle, Professor of History; Clare Kristofco, Executive Assistant to the Chancellor; Jon Bartley, Dean of the College of Management; Judy Peel, Associate Vice Provost; Joanne Woodard, Vice Provost for Equal Opportunity; Frank Abrams, Senior Vice Provost for Academic Affairs; Benny Benton, Assistant Editor, Bulletin
1. Call to Order
The seventh meeting of the forty-eighth session of the North Carolina State University Faculty Senate was called to order at 3:00 p.m. by Chair Philip B. Carter.
2. Welcome and Announcements
Chair Carter welcomed Senators and Guests.
Chair Carter introduced Professor Scott McRae as the new senator from the College of Engineering, who will be replacing Senator Elmaghraby.
Chair Carter announced the passing of Professors Gordon Berkstresser and Earl Droessler.
Chair Carter announced that the Emerging Issues Forum will be held February 11-12, 2002 at the J. S. McKimmon Center.
Chair Carter announced that he received a letter from the Chair of the Faculty at Chapel Hill, asking the Faculty Senate to pass a resolution in support of the Knight Commission recommendations. He thinks the Senate should proceed with what he proposed at the beginning of the semester which is to have a university-wide discussion on how to best proceed in this regard. He plans to ask the Executive Committee and anyone else who would like to provide their opinion how they think the Senate should proceed.
3. Approval of the Minutes, Meeting No. 6, November 27, 2001
The minutes were approved.
4. Remarks from Chancellor Fox
Chancellor Fox expressed her feelings about how important the Faculty Senate is to shared governance in the university and how important their input is on how policy matters go forward.
"We are talking about a year in which you know we have had serious challenges. Not only have we had the September 11 national tragedy, which I think has changed the lives of all of us. We have also had serious budget consequences. We live with the hand that is dealt to us. I think it is even more imperative that, under conditions where there are challenges of this sort, we think very seriously about making priority decisions, and think about where we want to be, reaffirm our values, and make sure that we are directed in the way that we need to be. One thing that is going to be very important for us in this semester as we go forward with our planning, and with the build out of the bond, which is going to be starting this semester and through the summer, is to retain those values and remember why we are doing all of this. These thoughts will be important this year as each unit is called on to review their compact plans. We have tried very hard with the enrollment money that became available last fall to be true as well as we could, within financial constraints, to the plans that are outlined in those compact plans. I hope that you can encourage your colleagues as well to take them very seriously because they are reviewed and re-reviewed, and punched and pulled. We try our best, in thinking about policy decisions, to make sure that the will expressed by these compact plans of the faculty, staff, and administration in each of the colleges and across the university can be brought to fruition as well as possible. My plea to you is to please take those compact plans seriously. Use them as guidelines against which you can be held accountable. Use them as guidelines at which the university can be held accountable. I pledge to you that they will be considered as seriously as we go forward as they have been in the past.
The second message I want to convey to you is a challenge which is a by product of the financial situation. Namely that as we go forward within the UNC system, we speak very eloquently about the role of research intensive universities and why the support base for these universities is different from our sister institutions and what we can uniquely contribute to the economy and to the recovery after this national disaster in September. It means that we have to have very close relationships with the University of North Carolina at Chapel Hill and we are very fortunate that our programs have very much a complementary rather than a conflicting relationship. I think that it provides a great opportunity under these conditions of fiscal constraint to think about ways in which we can cooperate significantly with Chapel Hill. In that regard, today we had, for the first time in history, a joint meeting of the Executive Officers of North Carolina State with the Council of Chapel Hill to discuss issues that are of mutual importance. What issues should we be putting on the Legislative agenda that are directed toward research? What issues are we thinking about in terms of being able to improve the efficiency of how the universities are managed? What issues are we thinking about in being able to explain the case for facilities and administration? I think that as you go over your compact plans, you will see that there are opportunities evolving even in tough times. Those are opportunities within a department, opportunities across departments within a college, opportunities among colleges, and opportunities between our university and Chapel Hill in ways that we have not been able to construct in the past. This of course will be on top of the opportunities for collaboration that result from federal funding. The federal funding operations have been more and more focused on programs of societal need and we expect that there are going to be shifts in emphasis in a number of federal agencies over the next year. How that will affect the kind of collaboration and cooperation which takes place on our campus is going to be a very important issue. So, again coming back to the compact plans, as we think about enrollment, as we think about space utilization, as we think about hiring, as we think about collaboration, as we think about new and innovative programs involving new kinds of cooporation on our campus and outside the walls of our campus, I do recognize that this really is a great opportunity for all of us. If we pull together and do not let ourselves get dragged down because our top priorities do not have sufficient grounding to go forward, then I think we can do the things that are most important and continue to build this institution and its representation for the excellence for which it is recognized very widely. I want to thank you for your part in making that a reality and I stand ready to answer any questions you might have."
Senator Daley wanted to know with regard to the compact plan if there is going to be an extra effort to make sure that the faculty are truly involved this time.
Chancellor Fox said all she can do is just what she has done. "That is to encourage each of you to spread the word that these are seriously being considered as part of the policy decisions in the university. I think we are in a position now, having gone through a cycle with compact plans, where it should be obvious to the people in each of the colleges that that is a fact. If that is a fact, faculty in my experience have tended to move toward where resources are made and all I am saying is that we are looking at them very seriously as a way of making the determinations of how to allocate resources. So if faculty under those circumstances believe that decisions are made on the basis of the plans that they submit, if they choose not to get involved, if they choose not to push their department chair or their dean to reflect in those compact plans the desire they have within the department, then faculty should realize that that puts themselves and their departments in jeopardy compared to competing interests when allocation decisions are made."
5. Remarks from the Provost
Provost Cooper stated that he wanted to start his comments off with a positive note. In doing so, he referred to an editorial in Sunday’s paper entitled Beaming Up NCSU. The first paragraph states, "Raleigh’s North Carolina State University is traveling with some fast company, Stanford University and MIT as its distance learning initiative shifts into high gear. That alone should be a source of pride for the university and all North Carolinians." Provost Cooper thinks people like Tom Miller really deserve a lot of credit for the infrastructure that they have built and the value that is being perceived by the citizens of the state. He noted that there is a related article on the potential of Red Hat moving into the Lucent building. He feels that all of this bears very favorably on NC State.
Provost Cooper stated that he met with the Association of Women Faculty along with Joanne Woodard and Sheri Plenert to give more detail on the study of the gender equity issue this past semester. He read an article from the Durham Herald Sun and noted that it is the start of UNC-Chapel Hill’s process to do the same thing that was done here. They are looking very closely at the methodology that was applied here at NC State.
"We do look forward to continued advice and guidance on the reappointment promotion and tenure process. As part of the management flexibility that is coming down from GA, the university has to demonstrate that it has a strong promotion and tenure process. We are in the stage of getting what we have in our handbook to comply with the procedures that we have used for the past two years. We want to get input from Deans and Senate committees to ensure that everyone is comfortable with what we perceive as our current policy being applied to people being promoted this year and that what we have written down is our best practice at this time.
We do have an adverse weather policy to define whether or not the university is open or whether or not essential personnel are required to report to work. If the faculty are able to teach their classes, the policy suggests that they have consideration for students who may not be able to get there from their locations. We have to play that by ear as adverse weather impacts the university.
I would also like to comment that we had a very successful Brotherhood Dinner before the end of the Fall semester. We did not have one the year before. We reinitiated with a speaker named Dr. Broderick Moses, founder of the Algebra Project. Not only did we have a fine dinner and excellent speech with a lot of historical context, but the next day he held a work shop on the Algebra Project at the Southeast Raleigh High School. It was a very positive experience. I want to thank all the individuals who made that a success.
One nice thing that has been available to me since arriving on campus is that the Provosts from Chapel Hill, Duke, and North Carolina State meet for breakfast once a month. We drive to a Raddison that is almost equally distant from the universities to discuss items of interest to the universities from the Provosts’ perspective. It has been very helpful getting to know the people. We are dealing with issues of supercomputing and MCNC. The initiative related to bioinformatics, referred to as the bio grid. We have an informal spousal hiring activity such that we try to make available the resources of the three major research universities for the potential for spousal hiring and other related joint initiatives.
I also attended my first graduation and I was very pleased with the atmosphere. There were a number of faculty who attended. I would like to see more faculty attend. It is the culmination of the reason why we are in business here, that is graduating students and sending them off.
I would like to share some reflections on the first semester I have had as Provost. I have been impressed with the quality of the faculty and staff that I found at North Carolina State. For the most part where I have had to deal with difficult issues, people have been cooperative and I have seen a great deal of good will and evidence in moving the institution ahead. I think that is very positive. I was very impressed with the infrastructure for compact planning that was already in place. I was pleased that the enrollment funding allowed a significant fraction of compact plan spending initiatives to be supported. While it was not nearly 50% of the initiatives on the table, it was a decent fraction. I think that we always hope that we will continue to get funds like enrollment funding that we can invest along these lines, and therefore the spring update of compact planning and faculty input really involves the department heads dealing with faculty within a department, the deans defining what the department heads bring to the table, and the college initiatives with departmental initiatives reflecting the highest priorities in the colleges. The spring update of the compact planning process will be an important exercise. I will probably get to talk to the deans about items such as personnel development and diversity. Sometimes the compact plan does include new positions, but very often new positions arise by turnover and other factors in the dynamics of what happens at the departmental level. I think diversity is going to be a conversation that we will have as we move forward on that issue.
Lastly, Jon Bartley from the College of Management is here to give us more detail. We had an initiative coming from the College of Management to change the name of the Master of Science in Management to a Master of Business Administration (MBA) without really changing the content and our emphasis on Technology Management. Given the market place and what has happened at other schools, there is a very good case to be made that we should join the peers in having an MBA for our students. It takes us into the round where we get significant attention with respect to rankings and greater salary structure for our graduates, and presence in the discipline. This has been approved by the Dean’s Council and by the Chancellor’s Executive Officers, and approval will be requested by the University Council. The name change will be presented to the Board of Trustees in February. If you have questions about the rationale or more detail, Jon agreed to be here today to provide that.
Senator Daley wanted to know what Provost Cooper can or will do to help ensure that those compact plan initiatives that meet the priority list actually originated with the faculty and are not suddenly mysteriously emerging from the process later on.
Provost Cooper stated that he thinks the compact planning process is a fairly open one. He said, "There are compact plans on two sides of the house: the Vice Provost that I have and the Deans. All of that information is available on the web. The way it is supposed to work is that the department heads have a dialog with deans. As they engage in that dialog they are expected to engage with their own faculty. To the extent that does not happen, there is a problem at the departmental level that the dean would ask the head to look into. It is pretty competitive because we do not have all the resources that we would like. It tends to focus on shorter term issues necessarily. We occasionally have to look at some broader pictures. That is as much as I can say at this point. If there is a problem within the implementation, I think it is not necessarily within the mechanism that we have, but how people engage that mechanism."
Senator Smoak stated that the theory is very logical in terms of how the compact plans go together. She thinks the problem last year was that the process was rushed to the point where faculty did not have as much input as planned. She stated that you have to take into consideration that some of the deans are more or less likely to want faculty input. That is where the faculty does not have a lot of power. That may be a role where the Provost can help educate the deans as to the need for faculty input.
Provost Cooper stated that he meets with the deans every two weeks and he can put this on the agenda to discuss and sensitize them to this issue.
Senator Daley stated that on the adverse weather policy he is concerned that with the school starting, there may be students trying to get to campus hazarding their lives. He noted that there are students who will try to get here because they are not sure how generous their professors will be. Also, the employees who do not make a lot of money cannot afford to lose their vacation days, hence they feel that they have to get here. He would like to see a change in the future that can be more realistic in terms of helping in the safety of students and employees.
Provost Cooper stated that he can be sympathetic to the point that Senator Daley is raising. He stated that it is more in the sphere of the activity of Business and Finance. There were two days that were work days before the students began arriving that appeared on the University web page indicating that essential personnel were expected to report. Everyone else could take a flexible day, etc. Since there were no classes, the issues were less complex. "My guess is if the snow level was a bit higher, say instead of 12 inches it might have been 14 or 16 inches, and it was during classes we probably would have been more explicit about saying something about classes being canceled."
Senator Kimler stated that NC State did cancel classes during the two feet of snow in 2000. He noted that during every other snowfall there has been this peculiar "we are not really canceled, you can have class if you can make it " posting when of course students do not know if their professors made it in or not when they come in. But more than that, it is another example where perhaps the university’s personnel needs to be separate from State personnel rules. We are not a state agency that somehow has to have essential people there to do business."
Provost Cooper stated that he will bring it to the attention of the appropriate groups and see where it goes.
6. Memorial Statement in Honor of Professor Keith Peterson (Attached)
Dr. John Riddle, Professor of History read a memorial statement in honor of Professor Keith Peterson, and also shared some reflections on his life.
7. Memorial Statement in Honor of Professor Clifton A. Anderson (Attached)
Dr. Richard Bernhard, Professor of Industrial Engineering read a memorial statement in honor of Professor Clifton Anderson, and also shared some reflections on his life.
8. Remarks from Melissa Harden, Assistant Director of Parking Services (Report Attached)
Melissa Harden gave remarks on the proposed changes to the parking system for the upcoming academic year.
Harden stated that these changes have been approved by the Physical Environment Committee. They are making changes to the current parking system as reaction to the impacts in bond construction on North Campus. By the start of 2002-2003 academic year Parking Services will have lost approximately 300 spaces on North Campus. Also by September 2002 they will have lost 345 spaces in the service lot at Reynolds Coliseum parking deck. They are planning to construct a new deck adjacent to the existing deck. As a result of this loss in spaces, they are losing key spaces in the center of campus and parking will be pushed out from that. Parking Services is looking at extending the hours of enforcement from 7:00 AM until 7:00 PM Monday through Thursday on the main part of campus. Any valid NC State permit will be acceptable after 5:00 p.m. Visitor parking will also be designated between 5 and 7 p.m. They have recommended the reduction of the sale of temporary permits in staff zones and decks because the parking lots will be in such high demand. Currently they sell an unlimited supply of temporary permits to temporary staff and to people who are going to be on campus.
Harden stated that as a part of the process for gaining final approval by the Board of Trustees, they are requesting the Faculty Senate’s endorsement of these changes.
Senator Lytle wanted to know if the extended enforcement until 7:00 p.m. will apply to Centennial Campus.
Harden responded no.
Harden stated that they will continue to provide summer permits for special events. There is a person in her office who is responsible for handling special events.
Senator Sawyers stated that concern had been expressed earlier about not being able to go from North Campus with a B permit down to Centennial Campus. "Is that part of this plan?"
Harden stated that that consideration has basically been put on the back burner. She said, because of the construction, they are going to need all the flexibility that they can get to move people, and to allow people to move from the area.
Senator Daley wanted to know how this will affect the evening courses.
Harden stated that if people are parking on campus before 7:00 p.m they will be required to purchase a permit.
Harden stated that they provide service when there are events in Reynolds Coliseum. They try to limit the impact to the permit holders as much as they possibly can by reserving only a few of the bays. It is something that they do for athletics to accommodate handicapped patrons to their events and the media.
Senator McRae wanted to know if anything is being done about the suction cup stickers.
Harden stated that they have added a second suction cup to the bottom of the sticker. She stated that they have had mixed comments about the suction cups. Therefore, if your sticker falls off and you receive a ticket, you will not have to pay the ticket.
9. Unfinished Business
Resolution On Copyright Regulations - Second Reading
Senator Kimler read the resolution for its second reading. The resolution was voted on and passed without dissent.
Chair Carter adjourned the meeting at 4:30 p.m.