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AUGUST 23, 2005

Regular Meeting No. 1 of the 52nd Session

Present:  Chair Allen, Past Chair Daley, Secretary Bruck, Parliamentarian Corbin; Senators Baynes, Blair, Branoff, Brownie, Clark, Culbreth, Fahmy, Fikry, Hudson, Kellner, Khosla, Kinsella, Krotee, Lindbo, Moore, Overton, Robarge, Schultheis, Scotford, B. Smith, R. Smith, Tetro, Williams, Wessels, Yencho, Young 

Excused:  Provost Nielsen; Senators Blank, Dawes

Absent:  Senators Dawes, Fauntleroy, Hanley-Bowdoin, Hooper, Johnson, Martin

Visitors:   Chancellor James Oblinger; Katie Perry, Senior Vice Provost; P. J. Teal, Secretary of the University; Andy Willis, Assistant to the Chancellor for External Affairs; Suzanne Weiner, Head, Collection Management, NCSU Libraries; Robert Sowell, Dean of the Graduate School; George Catignani, Professor of Food Science

1.  Call to Order
Chair Nina Stromgren Allen called the first meeting of the fifty-second session of the North Carolina State University Faculty Senate to order at 3:00 p.m.

2.  Welcome and Announcements
Chair Daley welcomed Senators and Guests.

The meeting began with the Senators introducing themselves.

Chair Allen announced that there would be a pig picking this afternoon for the Faculty Senate, courtesy of the Chancellor.

Chair Allen noted that she would be appointing people to the Standing Committees and anyone with a special preference should call or email her.

3. Approval of the Minutes, Meeting No. 16, May 3, 2005
The motion passed unanimously to approve the minutes.

4. Special Presentation
Chair Allen presented Immediate Past Chair Dennis Daley with an engraved gavel for his services as Chair of the Faculty.

5. Remarks by Chancellor Oblinger
Chancellor Oblinger announced that the long running television show “Jeopardy” is on campus today.  They arrived in the so-called brain bus.  He watched our students for the runoff tonight in Stewart Theatre.  The National Championship is being hosted by NC State at the RBC Center on October 1-2 and their first screening in the country is done here at NC State.  The entire nation’s championship will be taped at the RBC Center.

Remarks
I would like to take advantage of the opportunity this afternoon and bring up several items.  Particularly I would like to spend some time on the budget so that you know how NC State and the system were treated.  Then I would like to spend some time on the statement from the Chairman of the Board of Governors on a subject of great interest to NC State and to Carolina. 

I’m sure that you are well aware that Larry Nielsen has accepted the post of Provost of NC State University.  I am very pleased with his acceptance of that position and I believe that we will have stability in the Office of the Provost, which has been a concern to many of us on this campus.   If you don’t know Larry I hope that you will get to know him soon.  He would ordinarily be here but he is at the Office of the President discussing a variety of topics, many of them related to the single page handout that is the charge from the Chairman of the Board of Governors, Brad Wilson.

Let me also bring you up to date on where we stand on the search for the Vice Chancellor for Extension and Engagement in Economic Development.  I hope you notice a not so subtle change in the title of that position acknowledging right up front in the title of a Vice Chancellor for NC State that economic development is in fact one of the things we excel at and we have done so since 1887.  If you follow the literature in higher education particularly it is not just economics.  Economic Development is a topic that is receiving a tremendous amount of attention and NC State is playing a very vital role as it relates to North Carolina.  The region of the southeast and nationally speaking in certain areas and I will have more to say about that as the months go on, but that particular search is at the screening phase.  John Gilligan tells me we are now thoroughly screening fifteen finalists in that pool.  

Nino Masnari has announced that this will be his last year as Dean of the College of Engineering.  We are actually soon going to be launching search and nomination processes for two deanships.  Nino in Engineering and of course Larry Nielsen in Natural Resources.  We intend to do National Searches for both of those deanships. 

Budget
We did receive full enrollment funding; the system and you can see the amount of recurring dollars that will come to NC State.  I assure you that the Provost and the Vice Chancellor for Finance and Business are working together with the Chancellor to determine how we will deal with the second bullet and that is the reduction of 1.72%, so on the one hand we got full enrollment increase dollars.  Everyone in the system got what was allocated to them based on the enrollments but we also received a reduction.  Those of you that do follow the legislative activities recognize that the percentage reduction is actually lower than either the Senate had initially recommended or certainly the House recommended.  We are pleased that the reduction is at this level as opposed to the four and five percent that we were hearing about from the House at one point and time in this Legislative session.  Andy Willis is the Assistant to the Chancellor and handles all of our statewide government relations and has done an outstanding job.

Salary Increases
At one point in the last twenty-four hours of the House responding to the Senate version the Senate had said one thousand dollars or 2.5% whichever is greater.  It got into the House and it was sounding more like one thousand and 2% up until the last twenty-four hours and it was changed to $850 across the board.  That fortunately with the help of some very key individuals and some very effective conversation by Andy Willis accounted for us getting the final decision to be  $850 or 2% which ever is greater, that applies to SPAs and EPAs.  I will tell you though as I know you are we are frustrated particularly as it relates to faculty salaries. 

Biomanufacturing Training and Education Center
You may remember the Biomanufacturing Training and Education Center as a $3.5M facility.  It was granted to us by the Golden Leaf Foundation some one and a half to two years ago, that its project building would be built on Centennial Campus.  We will share that space with the community college system and it is for work force preparation for the biotechnology and biomanufacturing industry.  We are pleased that we received full funding for our budget request for the operational budget associated with B-TEC.  The William and Ida Friday Institute for education innovation precisely what we asked for in terms of our operating budget, again a building is being built, approximately a $10M building that will be finished in the not to distant future but built entirely from money that is privately given and donated.  The $1.9M in operating I think is very appropriate for the state to fund and that facility will help not only as it relates to teacher preparation but I think as importantly if not more importantly it is going to be a state of the art electronics facility with all the IT that you can imagine that makes it a state wide and regional if not nation wide facility.  It will play an important role I believe in teacher retention. 

If you have not tuned in to the teacher retention challenge that we have in North Carolina let alone around the country the average tenure I believe is 3.5 to 4 years in the profession.  There is no wonder we have a short end on the front-end side if we only retain them for that period of time.  I will in the not to distant future be talking more about NC State and NC State’s commitment to K-12 education in a very organized fashion particularly as it relates to some of our specialists, in particular science and mathematics. 

Salary Equity Funds for Agricultural Programs
We were fortunate to receive our full request of recurring dollars for salary equity as it relates to employees in the Cooperative Extension Service and the Agriculture Research Service.  Those last three items that I mentioned to you were our three priorities.  I would reflect that we received all that we asked for in a very difficult year. 

The North Carolina Space Grant is yet another allocation continuing appropriation. 

Renaissance Computing relates to a partnership that we have with Carolina and actually Duke but this funding goes to Carolina and to NC State, not to Duke. 

We were one of a very few entities that received any form of capital appropriation.  You know that we have every interest in moving the College of Engineering to Centennial Campus to free up space on North Campus for other disciplines and other units in other colleges.  We received $8.7M in planning money for Engineering Building III so we are very pleased about that.  We were fairly aggressive about that because you may recall in the last Legislative Session because we followed the rules we were one of only two institutions within the final forty-eight hours that did not receive any capital appropriation.  I think that in part is reflective in very scarce dollars for capital construction, but in fact, NC State received those funds.

Repair and Renovation
A dollar is a dollar.  This is not going to do all that we need to do but it is $10M that we would not have if the Senate and the House didn’t agree to do some of those things.

Non-Budget Legislation
As it relates to something that I am particularly fond of, NC State ice cream, this was in fact the only bill that appeared in both bodies of the Legislature and received unanimous approval.  It cost us quite a few pints of ice cream but we had full industry support for this legislation.  This means that in the newly renovated shop all of Food Science and the Dairy Plant there will still be a sale's facility incorporated in Schaub Hall.  Those of you that know Penn State or Wisconsin and the other land grant institutions where they sell ice cream and those kind of products, we will have ours.  We are happy about that, it was a long time coming.   You will see some non-appropriated capital projects and you should really think of those as self-liquidating items, things that will pay for themselves over time.  Everything from parking facilities through the Chancellor’s Residence was approved for that as well.

Tuition Waiver Program
Please note that we have made a little head way as it relates to realizing that if we hired someone who has a spouse or offspring who would like to attend NC State or any school in the system they don’t have to as they had to prior to July 1, 2005 have lived in the state a year before they are declared a resident.  That is a small step and I acknowledge it as a small step. 

Memorandum from Brad Wilson, Chair of the Board of Governors
You realize there are two special provisions in the last legislative session.  One that approved deals with out of state students who are full funded in grant form to receive in-state status and therefore tuition.  We are still sorting through the language because the language has changed between the last time that we saw that and the final bill that was approved by the legislature so we are still seeking clarification on that.  Certainly our Park Scholars and our student athletes who receive full funding through grants will qualify but there is some language in there that we need to seek further clarification on. 

The other special provision dealt with autonomous tuition setting ability for the Boards of Trustees at both Carolina and NC State.  That was not approved but you can see the elements of some of that verbiage in what you received from Mr. Wilson.  There has been a task force, fourteen members of the board and three other individuals, the Chair of our Board of Trustees, Wendell Murphy, the Chair of Carolina’s Board of Trustees, Nelson Schaub, and representing the Chancellors, James Renick from North Carolina A & T State University, non voting ad hoc members to this Board of Governors Committee.  They are under the gun as it relates to determining what we will do about tuition next year.  As you read this, this is something that presents itself as I think once in my lifetime at least, opportunity to discuss what is important about research extensive institutions compared to other types of institutions.  This ranges from faculty salaries to facilities to tuition to the funding formula that is used to generate dollars for the various campuses based on enrollment.  We can perhaps at some point have a deeper discussion of what these discussions are going to be about but I will assure you that another thing that I wanted to bring to your attention other than this memorandum is that about one week ago we hosted the new members coming on to the Board of Governors, eight individuals of which our former Chair of the Board Peaches Blank is one of those eight.  She certainly knows our situation very well and we have several other individuals in that group of eight that underwent the orientation that are very interested in doing something about maintaining the uniqueness of each institution in the system.  They were very receptive to what we had to say.  We said that tuition is mostly used on this campus for impacting the quality of the student experience and that as it relates to enrollment increases the formula is used to determine how much money an institution will get from enrollment increases.  For us we had 90% of our enrollment when that formula came into being so maybe that is not the best thing to do.  We have talked with them about our rank as it relates to peer institutions both in terms of tuition and I think more importantly faculty salaries and where we are in the bottom of that portal.  We are fifty-ninth out of sixty-seven research institutions in the United States relative to average faculty salaries.  If you don’t think your Chancellor is concerned about that I would like for you to rethink that because you have heard me say in a couple of different venues and in a couple of different roles the quality of any institution, academic in particular emanates from its people and at a research extensive institution as we are that means it emanates from the faculty.   I am acutely aware of that, I am saying I think we have a moment of opportunity with the Board of Governors and the support of our Board of Trustees already as it relates to dealing with this issue and the time is now.  We have been given through this mechanism an opportunity to put our best foot forward and make our strongest arguments and I assure you that is what I am going to try and do. 

Is there anyone who teaches in EB2?  Hopefully you saw the Technician about how we are open for business as it relates to classes but we have not moved all of our faculty and their research programs into that building but it is immediately adjacent to EB1 which did open in January without a hitch.  Students, Faculty, and Staff are thrilled with EB1 and I think the same will be true for EB2.  So EB1 and EB2 through the bond if you haven’t walked over by the Fox Laboratory Building you should and check out the David Clark Labs facility, home for zoology and some biology sciences, a beautifully renovated and expanded space for our faculty and students who are in those programs and taking courses in those disciplines. 

Schaub Hall, home of Food Science was literally gutted.  They were out of there fourteen months, which is actually record time for a major renovation. 

Renovation of the quad is a self-liquidating project but if you have not gone by Becton, Bagwell, and Berry when the Provost, Tom Stafford, and I helped parents and their freshmen move in a couple of Saturdays ago you would think it was a new residence hall in the classical style.  I think the only thing left were the brick walls outside. It is a very nice residence hall.

Wolf Village is now complete.  If you have not been on Centennial Campus on the other side of the lake I hope that you can take some time and look at the brand new Dorothy and Roy Park Alumni Center that is being built there.  You would be very proud of that stately and classy facility and it will draw our alumni back.  On Western Boulevard adjacent to the television studios the Joyner Visitors Center will be opening in a few months and that will be the stopping point for a variety of people.  There will be displays from all of the colleges and other units showing people what we are most proud of and there will actually be parking at the Joyner Center. 

I would be remissed if I didn’t talk about a fourth dimension of facilities on this campus and those would be our athletic facilities funded by contributions. No state appropriated dollars in any of these facilities where they are talking about the Eisenhower Tennis Center or Doak Baseball Field.  If you are a fan of baseball you will have the opportunity to see in the ACC the best baseball field that is out there right now.  Last Saturday a black tie event out at Carter Finley for the dedication of the Von Towers which is very dramatic if you have not seen that or if you didn’t take the opportunity to go up there when they had the construction elevators on the outside and you had to wear hard hats.  Now would be a better time to go, it is a beautiful facility.  I enumerate those construction projects on campus because I think that is the sign of an institution moving forward aggressively, a bit of catching up as well if you figure that EB1 was the first brand new engineering building on this campus for academic and research purposes in some forty years.  Having been behind the eight ball it feels pretty good getting out a little bit in front of it and we continue to move aggressively forward.

Freshmen Class
I mentioned move in day a couple of Saturdays ago, 13,971 applications that number continues to lead by thousands any other institution in the system as it relates to in-state undergraduate applicants.  ECU is coming on very strongly but we still are the leading application receiver from any state’s undergraduates.  Four thousand three hundred thirty six new freshmen this fall, which is up from 3850 last fall and it is up by some 490 students, which is a huge increase.  This is the largest freshmen class we have ever had.  It is very consistent with our overall enrollment plan because when you go to US News and World Report and you read about our graduation rates you will see that NC State is now listed at 67 instead of 62 or 63 so as we graduate at a higher rate we will tend to offset that graduation lost with a gain, that is a success.  We will need to bring in more freshmen to maintain the enrollment that we have committed to to the Office of the President and we are funded at this point and time through enrollment increase dollars.  Average SAT 1186, 33% of these freshmen were in the top ten percent of their graduating class from high school and their average GPA is 4.07. 

I did mention US News and World Report, and have noticed it is up to $12.95 now.  They are doing really well with that publication and if you haven’t noticed what’s happening to NC State’s rankings I hope you will.  Overall we are 78th in the country, which is up from 86 last year.  As it relates to publics we are now 34 in the eyes of that magazine and that review up from 39th last year.  If you look at the overall value index which they have we were 38th last year and we are 33rd this year.  The value among publics we are fifth this year.  If you would like to know who the publics are that are listed above us they are UNC Chapel Hill, UVA, Texas A & M, Texas, and NC State in that order.  I think that is pretty elite company.  There is one other land grant there that we have consistently wanted to be compared to and that is Texas A&M.  I am pleased with those and I recognize how you improve your rankings.  At least seventy five percent of the US News and World Report ranking is with fairly objective measures not the least of which faculty student ratios, retention rates, graduation rates, quality of faculty, etc., etc.  If you don’t know about US News and World Report 25% of their rating is subjective.  I have received now for the third year a listing of hundreds of institutions that I was asked to rank one through five; so reputational rankings are a driver in the US News and World Report rankings.  As compared to those of you that might be familiar with the centers rankings out of Gainesville Florida which are truly objective measures obtained independently from different organizations like NSF and NIH but I wanted you to know where we stood in that and perhaps you saw the article in the News and Observer.

I had a variety of alumni events over the summer.  I continue to be very impressed with the percentage of graduates we have in certain organizations.  I met with the new Executive from IBM that’s responsible for North Carolina, Sue Horne.  Sue reminded me that this was the third year that IBM as a company hired more employees from NC State University than any other institution in these United States.  Since 1997 we have been in the top three of IBM’s hiring.  We had an alumni reunion at SAS in Cary and you would perhaps suspect that a lion’s share of not just engineers but marketing sales people the gamete of SAS’s portfolio of employees many are NC State graduates and we are going to try and capitalize on that with SAS and we are going to try and capitalize on that with a lot of companies that hire a lot of NC State graduates over time. 

Capital Campaign
Major campus event on September 22, Thursday:  You will be receiving I think some form of an invitation.  It is strictly a campus event for students, staff and faculty.  It is   the day before the public launch on September 23, which will be at Preston Woods.  That will be a huge event as well but it is particular important to me that we talk to our people about this campaign and going public with the campaign before we go public.  We have done very well so far in that billion-dollar campaign.  I think you will be very impressed when we make a few of the announcements that we will as we go public with this campaign, some very major gifts provided to this great university. 

I know there is interest because of a conversation I had with Dr. Allen relative to daycare and I’ll commit the Provost to presenting the report that he has because I have seen the report of an independent organization that was brought in as a consultant look at daycare at NC State University.  I think he is planning on providing that the next time he appears here and has an opportunity to speak with you.

I know that another topic that has evidently received some conversation relates to the Executive Committee in the Senate deals with post tenure review.  I can assure you that Dr. Perry and Dr. Nielsen have had post tenure review dimensions on a variety of plates in the Provost’s Office. 

We are having a faculty picnic tonight at the Kimbrell Atrium on Centennial Campus from 5-6:30 p.m.

Senator Robarge:  Is the one time 40 hours in bonus leave one time or recurring? 

Andy Willis responded that it is a one time 40 hours that is yours as long as you want to keep it.

Senator Robarge commented that having SPA staff that work for him and seeing this effort by the Legislature a number of times is getting to the point that this is becoming a problem.  “It is getting to be too much time instead of real dollars for the SPA Staff.  In the future hopefully this will not happen.  I have people with too much time and I’m beginning to lose time in terms of their actual function at this university.”

Andy Willis agreed and stated that SEANC agrees with that sentiment and stated that it is creating a liability in the future.  He noted that it is now up five weeks worth of bonus leave and a lot of people hold that over.  If you have to pay out that leave you are paying an additional month and a half of salary.

Chancellor Oblinger stated that there is a parallel here.  There are individuals who are using the leave because it is available.  There are many individuals who don’t use the leave until they are approaching retirement and that creates a little bit of a budgetary challenge in some units. 

Chancellor Oblinger stated, “There are two other things I think that I should mention to you.  One just relates to the Board of Trustees.  We have a very supportive group of trustees.  We have three new trustees.  Many of you knew Richard Rob and certainly many of you knew Peaches Blank and you know that as an ad hoc member of the Board of Trustees the Student Body President is a trustee.  Those three individuals have been replaced by Lawrence Davenport, who is a businessman from eastern North Carolina, Burley Mitchell who was the former Chief Justice of the Supreme Court of North Carolina and the current Student Body President, William Piavis who is a senior in Mechanical Engineering.”

Campus Safety
Perhaps you saw the editorial in the News and Observer this morning that talked about the system level campus level council that President Broad is reinstituting.  If you will recall after the tragedy at Wilmington she brought from all of the system school representatives and experts in the general area of admissions and safety and those types of things to discuss developing a more comprehensive plan on how screening is done and how information is shared legally.  That task force made great strides and that is what the testimony was to that effect in the News and Observer this morning.  She has reconvened that group.  You may have seen an article in the paper about campus safety but I can assure you that ABC 20/20 has visited the Wilmington Campus.  They are planning something in September about campus safety and it won’t just feature Wilmington but I will tell you that the Federal Legislation that Protects the Records of Students doesn’t apply when students are dead and all of the victims and perpetrators are dead in that situation.  They have had full access to every dominion of those students’ records.  The person wanting to have a commitment over time to campus safety has reconstituted this group at the system level.  Our representative will be David Rainer, Associate Vice Chancellor who is in charge of the Police Department and Environment Health.  We are going to reconstitute our campus safety committee and we will ask David Rainer to Chair that so that there is a direct linkage between the discussions that are taking place between the Office of the President and our campus.  If you find yourself being asked to serve on that committee we would appreciate it if you would strongly consider that request.  This is a very important dimension of life at this university and if I told you that USA Today was looking into campus suicides across the country you might see the flavor of media coverage that will be covering it and it does relate to campus safety. 

Chair Allen wanted to know how NC State compares safety wise?

Chancellor Oblinger stated that we are doing very well.  If you consider our size we retain our rank as largest in the system.  We are a small city located in a large city literally.

Senator Culbreth stated, “In regard to the issue of in state tuition for out of state students can you give us some indication of the relative numbers of Park Scholars in the like relative to student athletes.”

Chancellor Oblinger responded, “We are looking at about 200 students if you added those two populations together who at this point and time are on a full grant from one source which is about an impact of close to $1.8M. The part of the legislation that we have no question about is the second line of the legislation that says “no additional resources will be provided for this purpose,” so this means that we have to determine where and if we will subscribe to this legislation because it is also optional and that is a Board of Trustees decision.  We are seeking clarification on exactly what that means and then calculating what we think it will cost and then presenting the case to the Board of Trustees so they can make a decision about whether they want to deal with that.”

Senator Young stated that in the last session there was a resolution passed about academic freedom.  There were some outside advocacy groups that had a position.  “I was wondering if your interaction with legislature were outside constituents and is there any update or new interest or activity related to academic freedom initiatives?”

Chancellor Oblinger stated that he has heard nothing and he has had a lot of interaction with legislators.  This is the David Horowitz situation that the Senators that were here last spring would recognize.  We have not heard anything about it.  I think maybe it went into a committee and died there. 

Andy Willis stated that as soon as the bill was introduced it was sent to the Rules Committee in both chambers and never came out.   It is not eligible again for short session therefore it is dead for the next 1.5 to 2 years. 

5.  Memorial Statement to Honor Dr. William Roberts, Professor of Food Science
Dr. George Catignani, Professor of Food Science stated that Dr. Roberts played a major role in the formation of the Food Science Department and also in getting the building built in a timely manner. 

Professor Catignani read a memorial statement in honor of Professor William Roberts.

6. Reports
Report on Grievance & Hearing Processes

Immediate Past Chair Daley stated that while his report includes a number of items dealing with the efficiency of the Grievance and Hearing process system he would like to highlight what he considers the concerns he has with the efficacy of the process.

The Faculty Senate and the Chair’s involvement is to assure that the Faculty are receiving a fair forum.  I have serious doubts whether or not that would be true.  I know I’m dealing with a small end here with management literature.  I expect the management to win two thirds or three fourths, but over my two years the small number of cases it has been like 90% on the management side and the cases that I thought was suspect have very much concerned me.  Management literature does discuss the fair quorum on a theory but it also brings forward one of the concerns among many in what they see as corporate legalism where you emphasize a hearing merely to the rules.  I have seen about one third of the cases.  We pay more attention to the rules than whether or not that faculty member’s concerns are being dealt with fairly.  The one that surprised me the most was the notion of retaliation.  That is common in academic literature whether or not retaliation occurs regarding people who file grievances but still debatable.  In every college that I have dealt with faculty members who were serving on grievance or hearing panels raised the question about being retaliated against by their deans.  This fear among faculty that they would be doing something that their dean disagreed with makes it a little difficult sometimes to put together a grievance or hearing panel when people decline because they are afraid. 

On the part of the faculty I get concerned about grievances where administrators delay having hearings so that the faculty member will go away where documents are eluded to that don’t exist or faculty are told that there grievances doesn’t fit into the timeliness because of this document which they were not handed.  Again and again we look to see some of these little technicalities that reside there to kind of prevent dealing with the major issue.  One case that upset me is when a faculty member had his contract withdrawn because his acceptance was not enthusiastic enough.  What is going on when a faculty member with those kinds of concerns can’t get the main question answered because there is a technicality discovered that prevents us from dealing with the basic equity issue?  The faculty come to the hearing process assuming that we are going to fairly judge and that they are going to be treated as part of the NC State family not as part of the unskilled labor pool that is disposable and that is the way I think many of our faculty members are being treated. 

I also have a concern, which I don’t put in writing here with the contract faculty and the other thing that has occurred over the last two years and that is on the faces of our grievance and hearing process more very diverse faculty.  I have not dealt with one faculty member who is not international, a woman, or a person of color.  The only white males are the department heads.  Something is wrong with that kind of a system if only our minority faculty and international faculty, or women are the ones who are having grievances.  I find that a little worrisome. 

Especially I want to note that in the last two years approximately one half of these faculty members are probably Muslim which is also a concern.  Again it is a small end and I could be paranoid but as a Social Scientist who does study these areas you begin to pick up the patterns and that is what worries me here.

Chair Allen asked, “What do you propose that we do about it?”

Immediate Past Chair Daley stated that if you cannot assure the faculty that the system is fair we should not be out there doing that.

Senator Kellner stated that he found it very difficult to talk to the administrators who were excellent in forthcoming and just state of the art because he had no actual information.  “We are dealing about experiences that you have that affected you very much and I tried to say, Dennis what is really happening here and you could not say anything because it was all completely confidential.  I will tell you this leaves the committees at a disadvantage if they don’t understand the statues of what is happening here.  We cannot share your feelings if we have not been on that and we haven’t.”

Immediate Past Chair Daley stated that again, this is confidential so in a sense in individual cases you had better be careful what you say.  There are lots of things that go on in other forums that the chair is not a part of that deals with problems, again confidentiality.  You can get summary documents in some cases.  Again, we are talking half a dozen cases per year.  In that sense of actual filings there are very few and I don’t think it is altogether because people don’t want to file.

Secretary Bruck wanted to know if it violates confidentiality to discuss the issue in committee by referring to department “X” and Faculty member “Y” without identifying the person or department.

Immediate Past Chair Daley stated that he tries to limit talking about the specific college. 

Past Chair Daley stated that any time you have a new policy you always have grievance implementation problems and then there are some other minor things.  One proposed change is that in the future we will follow what is being recommended by the UNC system is that you don’t serve on grievance or hearing panels regarding your own college.  We do that because we have grandfathered in with an old system.  All the other universities avoid that.  “I think part of the problem remains our failure to provide our department heads with training when they become department heads.  I think a lot of these are new department heads that stumble into things.”

Secretary Bruck stated that he is not certain he understands what those policies are.  There are certain things that you may not have a grievance about and he’s not sure he has ever received that in writing or really understand it but stated that he knows it has caused confusion and consternation among certain faculty members.

Chair Allen stated that one thing to do is to make some of the policies clearer which is being addressed.  The other thing that will be good for faculty and is being considered would be to have an ombudsman that would be legally competent and who would be able to advise the faculty and not be part of the administration.

Report from Secretary Bruck
Secretary Bruck stated that there was business transacted.  He is the outgoing chair of the Academic Policy Committee and he plans to discuss this with the new chairs because this is of old business.  

Developments on two resolutions that were passed by this body last year; one of them being a resolution regarding remission of tuition which the Chancellor has already discussed was done.  In addition to that there were two bills introduced this past summer both in the House and Senate, complimentary bills that passed unanimously by the Education Committee and given to the Appropriations Committee where they died.  That in fact did occur this past summer.

The second item was a resolution regarding PhD Examination Policy which if you recall at the last meeting last year was not resolved to the adequate acceptance of the committee or the body so this is another piece of legislation that is going to come up again this year for the Academic Policy Committee to consider, how we are going to come to piece with the Administrative Board of the Graduate School regarding those particular policies. 

7. Adjournment
Chair Allen adjourned the meeting at 4:15 p.m.

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