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NORTH CAROLINA STATE UNIVERSITY

Minutes of the Faculty Senate

November 7, 2006

Present:  Chair Allen, Secretary Bruck, Chair-Elect Martin, Parliamentarian Corbin, Provost Nielsen; Senators Akroyd, Branoff, Culbreth, Dawes, Evans, Fauntleroy, Gustke, Hanley-Bowdoin, Heitmann, Kellner, Khosla, Kinsella, Hudson, Muddiman, Moore, Murty, Overton, Ozturk, Raymond, Schultheis, Scotford, Smith, Wessels, Williams, Yencho

Excused: Senators Akroyd, Anson, Blair, Jones, Lindbo, Robarge, Shamey

Absent:  Senators Banks-Lee, Fleisher, Genzer, Gustke, Mulvey

Tom Younce, University Chief of Police; Katie Perry, Senior Vice Provost; P. J. Teal, Secretary of the University; David Rainer, Associate Vice Chancellor EH&S; Terri Lomax, Dean, Graduate School; Lee Fowler, Athletic Director

1.  Call to Order and Announcements
Chair Nina Strömgren Allen called the sixth meeting of the fifty-third session to order and welcomed Senators and guests. 

Chair Allen reminded the faculty of the Budget Forum scheduled for November 30, 2006 with Provost Nielsen and Vice Chancellor Charles Leffler.

The Faculty Assembly met on Friday, November 3, 2006.  President Bowles talked about his new budget, which is online at the UNCGA site.  There is also a Faculty Assembly website where there is a report on shared governance.

President Bowles priorities for the coming year are:

Need Based Financial Aid

Faculty Salaries

More endowed professorships

Retention and Graduation Rates

Distance Education

The consultant that they had to look at the role of the university in the future was not needed so President Bowles is going to set up a Board of Governors/Faculty Committee.  There would be ten faculty members chosen to serve on that committee and they would be given release time.  Chair Allen is to propose three from NC State that he can select from.  If you would like to be considered or would like to suggest someone contact Dr. Nina Allen at nina_allen@ncsu.edu

Chair Allen reported that they voted for the sixteen universities to use a conference on shared governance. 

2. Approval of the Minutes Meeting No. 5, October 24, 2006
The minutes were approved unanimously. 

3. Provost Nielsen’s Remarks
Provost Nielsen presented a Power Point presentation on his trip to China

Provost Nielsen, Bialian Li, Vice Provost for International Affairs, and Duane Larrick from the Graduate School traveled to China to arrange exchanges between NC State and various universities in China.

China is going through tremendous growth as an economy, about 10% a year for the last twenty years and projected for the next twenty years.  They are ambitious, disciplined and they have natural resources.  Today they spend about 2% of their growth domestic product on higher education so their higher education budgets are increasing by 10% a year.  They are going to double that in the next couple of years to 4% of their growth domestic product because they don’t think they are investing enough in their education. 

Higher education in China is interesting.  Before the 1950’s they used the US approach to build comprehensive universities but when the Soviet Union came they combined everything.  When they left, China opened itself up in the late 1980’s and went back to the US approach of building comprehensive universities again therefore all the places that had been the Chinese Agriculture University are now comprehensive universities that have been reestablished and are expanding in lots of ways.

Zheyiang University is about 100 miles south of Shangai.  Dr. Zhu Zu is the Vice President for International Programs for the University and he is also a PhD graduate of NC State.  It is the number three university in the country and it emphasizes Engineering, Life Sciences and with that Agriculture. 

Zheyiang University is in a Zheyiang Province, the wealthiest province in China and it is a good place for NC State to have strong relationships.  This university has five campuses around the town of Hon Jo, which is a small town of four million people.  They have sold one of their downtown campuses where their medical school is located and have bought a new campus that they are building from scratch.

NC State’s Study Abroad Program will have several of its faculty teaching courses there this coming summer.  They are hoping to have up to thirty students studying at Zheyiang.

There will be a summer research program here as part of our recruitment program into the graduate school where they are bringing a minimum of twelve of their students here to do research in the labs here for four to eight weeks this summer. 

Negotiations

Provost Nielsen and his delegation negotiated two graduate degree programs: 

  1. One is a 3 +1 Program where Zheyiang undergraduate students will complete three years there and then comes to NC State for last year to finish up their bachelor’s degree.  Then over the course of one year they would get a masters of professionals studies.
  1. They negotiated the 1+1+3 Program where the best students at Zheyiang that have already been accepted into the PhD programs would come here for one year to receive a Masters of Professional Studies that would be paid for by the students and their university.   If during that process, some of our faculty decide that they would like to keep the students on for a year, instead of the students receiving an MPS they would receive a Master of Science, however the faculty would have to pay them just like they would any other assistantship.

The advantage is that you would have to watch the student for one year and then you would only have to pay for the second year while they are doing their research.  After completing one or two years here the students would go back to Zheyiang for three years to complete their PhD. 

The delegation signed agreements on the Confucius Institute where Chinese faculty would come to NC State to teach Chinese language and culture. 

To help accomplish this, Hanban is supplying the university with $100,000 startup funds. 

We will have two or three faculty from Nanjing Normal University to come here and teach these courses and then the institute will pay them the cost of their salary and living expenses and they will provide us three or four thousand volume library Chinese language books. 

Provost Nielsen stated that although there are a number of universities that are there already he thinks NC State could be in the lead on China.

Senator Yencho stated that he thinks it is a great opportunity.  He thinks it is one that the university needs to push forward on but he would like to know when the 3.1 programs are going to be rolled out to the departments and the faculty that will be engaged in teaching the programs.  He noted that to get those courses cued up in the right line from fall to spring semester is going to be extremely problematic.  He asked, “How are you planning to address that and when will the individual departments learn of this program and then begin to engage in the program?” 

Provost Nielsen responded that Bialian Li has been dealing with this and he hopes that is not the case.  He stated that the questions of how, when, and how we are going to make it happen still have to be resolved from his perspective.

Senator Yencho stated that there has not been one word discussed at the department level on this issue and it needs to be done because there is a lot of PR going on where folks are wondering how they are going to do this.

Provost Nielsen stated that the list of degrees was illustrated. 

Senator Moore stated that he received an email reminding him to turn in the courses that he plans to teach next summer and noted that the faculty cannot wait until a month prior to the students showing up to decide the course that they are going to offer since that is something that is done nine months in advance.

4. Security Report
The NC State Police Department is a full service police agency and the third largest in Wake County.  In March of 2003 the campus Police Department became internationally accredited and joined such police agencies as the North Carolina State Highway Patrol, the State Bureau of Investigation, Cary, Garner, and Raleigh Police Departments in achieving this professional milestone.  In achieving accreditation they had to prove to a national commission that they were adhered to practicing nationally recognized standards for the delivery of police services.  Their mission at North Carolina State University is to assist students, staff, and faculty in providing for a safe a secure environment.  They believe in practicing the principles of community police and working with other departments and individuals within the university community. 

Chief Younce stated that this past June they switched over to 911, in the past it was 5-3333. Anywhere on campus if you need the police just dial 911.  We are currently working with Bellsouth to be able to identify cell phone locations.  We have recently through a grant from Homeland Security installed a mesh television network at Carter Finley Stadium.  We have cameras located throughout the stadium, RBC Center and the parking lots and at the center we can call those cameras up and monitor what is going on in the parking lots throughout the football game. 

They can also call the cameras up on the laptops in their cars while they are at the stadium.

The principle crime that occurs on campus is theft.  We are fortunate that violent crime is something that does not occur very often on campus.  We did have an armed robbery on Horne Street about 2:30 a.m. day before yesterday where a young lady was robbed of her purse so it does happen.  If you think about this campus we are a city of approximately 35,000 people and on football weekend the population goes to 60,000.

The principle time for crime to occur on our campus is during the day.  In fact, the principle day that crimes occur is on Thursday from noon to 4 p.m.  

Chief Younce stated that as far as parking they enforce safety violations.  The Department of Parking and Transportation handles the other problems.  They work with the Department of Transportation in the enforcement of traffic laws.

Chief Younce stated that they meet regularly with the Raleigh Police Department (District 26) to review what is happening in their crime area.  Our jurisdiction is property that is owned and leased by the university and adjacent streets. 

Chief Younce stated that the campus is divided into zones and they put police officers in the zones based upon demand for service.  Centennial Campus is probably the safest place at NC State University. 

Chief Younce stated that he is a firm believer in securing buildings in terms of card access, locking our doors, one entrance for people to come and go and challenging people that you don’t know who are in your building.

The university contracts with a group called Bud Security and right now they currently provide four security guards who principally work Monday through Friday from 6 p.m. until 2 a.m.  They have been very helpful in identifying people that are not supposed to be in areas.    There are a couple of buildings wanting to go above and beyond that and their dean has chosen to employ Bud Security group for their particular facility.

The security guards wear specific uniforms and identification badges.

Chief Younce stated that the library is the most high risk and high crime area on campus.  They have tightened down on things.  They have communications and after 10 p.m. the only ones allowed to come into the facility are those who have university identification cards.  Carmichael gym and the Talley Student Center are other high-risk areas.

Key Policy

Senator Williams wants to know when the key control  policy is going to be implemented.

Associate Vice Chancellor Rainer stated that they have been working with facilities to issue a control policy. They are also working with select groups across campus to try to implement it.

5. Remarks from Terri Lomax, Dean of the Graduate School
Dean Lomax stated that she now understands more about the graduate program and would like to address the issues that were brought up at the last Senate meeting.   

One of the things I want to make clear is to quell some rumors that came out of that task force.  I have had faculty asking are we not going to recruit international students any more.  The international students are what are actually enabling a lot our graduate programs.  The international students provide a lot more revenue to the university than the non-international students so it is something that we want to continue to encourage.  We are going to have programs like the one from China bringing in a lot of paying customers.  I also want to dispel anything that would keep us from recruiting as heavily as possible.  We have never not had enough money to cover the graduate student support plan.  The reason the task force was put into place is because the Vice Chancellor for Research had to put F&A money into it for the first time last year so that was what brought about looking at how to manage it and maybe making some changes like the College of Engineering and PAMS are already doing.  Both the Vice Chancellor and the Provost assured me that we should recruit graduate students and we will find the money to cover them if they come. 

Dean Lomax stated that part of the slots in the graduate student support plan have always been held back until the end and then distributed at the end so colleges only received a certain number of slots.  She is going to distribute all of the slots at the beginning of the year this time so that people are encouraged to go out and recruit more.  “We are going to try to develop a fund to top up fund so that no one will turn anyone down who is willing to donate something for a graduate fellowship.”

There is another place where we have an opportunity for money coming in for graduate recruitment and retention is what the UNC System is doing.   President Bowles is asking to increase the amount of funding to the graduate student support plan for tuition remission to increase the recruitment and retention of graduate students.  It would be more than $2.0M coming to NC State, which would fund approximately 188, more tuition remissions.  The rationale that they are using is that it is an economic driver for the state.  It drives economic development, brings in more brainpower.  Many of these students stay at NC State even if they come from out of state or even international students stay. 

PhD students who now have a master’s degree already in their field is now eligible for eight quarters for tuition remission instead of six before they have to start asking for exceptions.

The resolution of the Faculty Senate was taken to heart and we appreciate it so we do plan a comprehensive review of graduate education at NC State.  The funding is just one component of that and I think that where the task force got to, you can’t tease apart the enrollment, enrollment planning funding and how to grow programs from just the graduate student support plan.  You have to look at the whole picture together. 

Dean Lomax distributed three handouts for the Senators to review:  Calculation In Response to the Task Force Report; Graduate Student Support Plan; Graduate Student Recruitment and Retention

Dean Lomax stated that Provost Nielsen asked that they develop a forum on graduate education for the Spring Faculty Meeting.  She hopes to have more data at that time.

6. Old Business
Secretary Bruck stated that he volunteered to represent the Senate on the University Evaluation of Instruction Committee.  For more than a decade university-wide committees have tried to deal with coming up with a common plan for faculty evaluation. The Provost for the year 2000 approved the plan that we are now using, the scan method at which there is a university-wide common core of questions for core courses standard summaries comparisons, opportunity for customized analyses, etc., coordination of this particular survey.  The justifications for this are the savings of both time and money for departments.  In 2000 the idea of having this survey done online was rejected, however it has now become a reality.  Beginning next month the following departments will be part of a beta test of the new online course evaluation system; Statistics, Marine, Earth, Atmospheric Sciences; Computer Science, and the College of Management.  The issues of concern, which are going to be dealt with this Thursday by the Executive Committee come up with several realities of their system.  The most important one of which I believe is going to be in order to get into this system you are going to have to use your university ID which means as it states in this document this would be the first time in the history of this program that the data will be confidential but not anonymous meaning that your (students) review is going to be attached to your unity identification address.  Additionally one of the “benefits” of having such a system is that if a department head, a dean, etc., wishes to get some statistical analysis done from these data, for example, relating back the grade that said student got in the class to the evaluations that the student gave anonymously you would be able to pull those statistics out of their system in a “confidential” way.  This does raise some questions that are going to have to be discussed.

Finally the biggest issue that has not been resolved is, will people use the system?  Currently it is done in the classroom but there has been a lot of concern that this is a purely voluntary system.  Will students during dead week for example go online and do the evaluations for their courses?  Is there going to be an incentive?  I think the bottom line is, is there going to be a carrot (prize for doing it) and stick (punishment for not doing it).   However I think it is appropriate to announce that those seven departments mentioned will be undergoing a beta test of this system next month.

Chair Allen stated that one message that needs to be sent back to the administration is that it is not good to have committees with so little faculty representation, partly because you need to hear what the faculty think about the matter but also once you have five or six faculty on such a committee they will go back and talk to their colleagues and there will be more education out there.

Senator Yencho noted that there should also be a student voice.

Vice Provost Perry stated that no one went out and picked a non-faculty committee to do what at the time was not seen as a faculty job. 

The decision was made by the Evaluation of Teaching University Standing Committee, which was then brought through the department heads and to the deans.  It came to the deans twice last year and it was at one of those meetings that it was decided. 

The University Standing Committee on Evaluation of Teaching is from where it came.  This is a university standing committee that has had a representative on it to this body the whole time and yet this body is totally uninformed.  I believe all the discussion that is going on I believe at some level has been done through this committee and they came to a decision. 

Chair Allen stated that someone has been appointed to this committee. If you are the faculty representative on the committee and there is a concern that you think this body should know about you should bring it to us at that point and not wait until two years later.

Senator Culbreth commented that what ever way the data is used or collected at least make sure that the person that is being evaluated is the person that taught the class. 

7.  Reports
Senator Fauntleroy reported that the Personnel Policy Committee has reviewed and discussed in detail REG 05.00.2 Reasonable Accommodations in Employment, and REG 04.20.5 Service Animals for Persons with Disabilities.  The committee made several recommendations for minor changes in the documents, which were taken under advisement by Dr. Joanne Woodard, Vice Provost for Equal Opportunity and Dr. Cheryl Branker, Associate Vice Provost and Director of Disability Services for Students.

The committee recommends acceptance of both regulations as deemed appropriate by Drs. Woodard and Branker.

The motion was moved and seconded to accept the regulations.  The motion passed unanimously.

8. Adjournment
A motion was made and seconded to adjourn the meeting.  The motion passed to adjourn the meeting at 4:58 p.m.

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