1.3 Graduate Faculty

A. Eligibility
B. Responsibilities
C. Application for Graduate Faculty Status
D. Faculty from Other Institutions
E. Permission for Non-Graduate Faculty to Teach Graduate Courses
F. Removal of Graduate Faculty Members

A. Eligibility

  • Associate status
  • The necessary qualification for consideration as an associate member of the graduate faculty is appointment at the rank of assistant professor or higher, including non-tenure track faculty appointments (adjunct, visiting, clinical, extension, practicum, research, teaching, and federal contractual employees, such as USDA, DOI, U.S. Forest Service, etc.). Graduate faculty status is awarded upon recommendation by the Department Head or Director of Graduate Programs (DGP) and approval by the Dean of the Graduate School.
  • If the candidate does not hold a doctoral degree, there must be demonstrable evidence that the candidate possesses the experience, knowledge, and capability in the area of intended participation in the graduate program of the university.
  • Full status
  • Full members of the graduate faculty have distinguished themselves in research, thesis direction, and graduate teaching. Evidence of such distinction is indicated by a number of significant publications; by chairing several master's committees, co-chairing doctoral committees (where the other co-chair is a full member of the graduate faculty), or chairing doctoral committees (where the vice-chair is a full member of the graduate faculty); and by excellence in graduate teaching. In certain instances, one or two of these experiences may be considered sufficient. Tenure-track and non-tenure track faculty (e.g., clinical, extension, practicum, research, teaching, and federal contractual employees, such as USDA, DOI, U.S. Forest Service, etc.) at the academic ranks of assistant professor or higher are eligible for full membership status. A member of the graduate faculty holding full status may participate in all phases of the graduate program. Visiting and adjunct faculty members are NOT eligible for full graduate faculty status and thus cannot chair Ph.D. committees unless a full member of the graduate faculty serves as vice-chair (see Section 3.2 Advisory Committees, A.1.b.).

B. Responsibilities

  • Associate Status
  • Teach courses carrying graduate credit;
  • Participate as a member of advisory committees in planning graduate student programs;
  • Chair master's advisory committees upon recommendation of DGP or Department Head;
  • Chair doctoral advisory committees when a full member of the graduate faculty serves as vice-chair (see Section 3.2 Advisory Committees, A.1.b.);
  • Co-chair doctoral advisory committees when the other co-chair is a full member of the graduate faculty (see Section 3.2 Advisory Committees, A.1.b.);
  • Serve as Graduate School Representative when requested by Graduate School (see Section 1.6).
  • Full Status
  • Teach courses carrying graduate credit;
  • Participate as a chair or member of advisory committees in planning of graduate student programs;
  • Chair master's and doctoral advisory committees;
  • Serve as Graduate School Representative when requested by Graduate School (see Section 1.6).

C. Application for Graduate Faculty Status
Any full graduate faculty member may initiate an application, but the Department Head or DGP is responsible for forwarding applications through proper channels to the Graduate School. In the case of new departments or programs, the DGP may initiate and recommend two members of the faculty for full graduate faculty membership; thereafter, the above guidelines should apply.

  • Associate Status
  • The Department Head or DGP notifies the Graduate School when appointing an eligible faculty member to associate status. Notification must be sent in writing to the Dean of the Graduate School. Before approval by the Graduate School, the faculty member must be entered into the HR system.
  • Full Status
  • The Department Head or DGP recommends advancement or appointment of a faculty member to full status. Prior to submitting the recommendation, members of the faculty of the appropriate program/department vote on the recommendation. A vote of the department's full graduate faculty is required for full membership status, and the vote must be noted on the Graduate Faculty Nomination Form and forwarded to the Dean of the Graduate School along with the recommendation for approval. [Recommended by the Administrative Board of the Graduate School and approved by the Dean of the Graduate School on 2/22/90.] Before approval by the Graduate School, the faculty member must be entered into the HR system. Visiting and adjunct faculty members are NOT eligible for full graduate faculty status and thus cannot chair Ph.D. committees unless a full member of the graduate faculty serves as vice-chair (see Section 3.2 Advisory Committees, A.1.b.).

D. Faculty from Other Institutions

  • Interinstitutional Faculty (Duke, UNC-Chapel Hill, UNC-Greensboro)
    Faculty at Duke, UNC-Chapel Hill, or UNC-Greensboro who already have graduate faculty status are considered graduate faculty at NC State as well, inasmuch as they may sit on advisory committees (see Section 3.2). However, faculty in professional schools (e.g., medical, dental, nursing, or law schools) who are not graduate faculty at those institutions cannot serve as graduate faculty at NC State.
  • Cooperative Doctoral Program Graduate Faculty
    NC State participates in several joint doctoral programs with other UNC-system universities. These programs are interinstitutional arrangements made solely for the purpose of awarding doctoral degrees to students in particular fields, unlike its non-degree-specific interinstitutional arrangements with UNC-CH, UNC-G, and Duke. Faculty from these universities who are participating in these joint doctoral programs typically have not obtained an adjunct faculty status with NC State through application to the Office of the Provost. Therefore, these faculty must complete a Personnel Record for Joint Doctoral Program Graduate Faculty Membership to obtain associate graduate faculty status. (These faculty are not eligible for full graduate faculty status.) The NC State department in which the joint doctoral program graduate faculty member will be serving forward the membership form to the Dean of the Graduate School for approval.

E. Permission for Non-Graduate Faculty to Teach Graduate Courses at NC State
In special cases, the Graduate School gives individuals who are not members of the graduate faculty at NC State permission to teach graduate courses. The Department Head or DGP submits these requests the Dean of the Graduate School. The Request for Non-Graduate Faculty to Teach Graduate Courses must include the proposed instructor's curriculum vitae. Approval by the Dean of the Graduate School is based on the proposed instructor's credentials being at least equivalent to those of members of the graduate faculty who ordinarily teach the course. The request should be submitted to the Dean of the Graduate School at least 20 working days prior to the first day of the first term involved. These non-graduate faculty may serve on graduate advisory committees, but only as External Members or Technical Consultants.

F. Removal of Graduate Faculty Members
The full members of the graduate faculty of the department or program initiate removal from the graduate faculty for failure to carry out the responsibilities outlined above or for other good cause. The department reviews this recommendation in consultation with the College Dean, and if it is decided that a person should no longer be a member of the graduate faculty, the department makes this recommendation to the Dean of the Graduate School. The memo from the Department Head or DGP should give the vote of the full members of the graduate faculty. The Dean of the Graduate School is then authorized to remove the person from the graduate faculty. [Recommended by the Administrative Board of the Graduate School and approved by the Dean of the Graduate School on 3/12/92.]