3.25 Schedule of Required Documents

 

REQUIRED FORMS/ACTIONS*
WHEN REQUIRED
WHO INITIATES
Complete, official transcripts from universities and colleges attended, including degrees and dates awarded Before the beginning of the first semester of enrollment Student is responsible for providing official transcripts to the Graduate School.
Patent Agreement Before the end of the first semester of enrollment Initiated by student online via Student Self-Services in MyPack Portal.
Appointment of Advisory Committee and submission of Plan of Work During second semester or earlier Initiated by student with Advisor and Committee. Approved and submitted to the Graduate School by the DGP (doctoral students only)
Assignment of Graduate School Representative, if required (doctoral students only) After Plan of Graduate Work has been approved by Graduate School Appointed by the Graduate School
Request to Schedule the Preliminary Oral Examination (doctoral students only) After written preliminary exams have been passed, but no later than one semester prior to final oral exam. Request must be received in Graduate School at least 2 weeks prior to proposed exam date. Initiated by student and submitted to the Graduate School by the DGP
Report on Outcome of Preliminary Oral Examination (doctoral students only) Immediately after oral examination is completed Submitted to the Graduate School by the DGP within 5 working days of exam
Application to Graduate
(replaces old Diploma Order Request card)
Thesis Students - when Final Oral Exam is Scheduled but no later than the Apply to Graduate Deadline

Initiated by student online via MyPack Portal, by navigating to Student Self Services, Degree Progress/Graduation, Apply for Graduation
Request to Schedule the Final Oral Examination (doctoral students only) Must be received in Graduate School at least 2 weeks prior to proposed exam date (see right), and no earlier than 4 calendar months after successful completion of preliminary exam Initiated by student and submitted to the Graduate School by the DGP.

Student must also apply to graduate at the same time via MyPack Portal.
Request for a Permit to Schedule the Master's Oral Examination (master's students only) Must be received in the Graduate School at least 10 working days before the examination is scheduled Initiated by student and submitted to the Graduate School by DGP.

Student must also apply to graduate at the same time via MyPack Portal.
Report on Outcome of Final Oral Examination (master's or doctoral) Immediately after final oral exam Submitted to the Graduate School by the DGP
Draft submission of thesis or dissertation to Graduate School for thesis review Immediately after final examination is successfully completed (within 24 hours of receiving an unconditional pass). This must be completed by the graduation deadline for the semester as noted in the Graduate School Calendar. Student must electronically submit the draft PDF file to the Thesis Editor via the ETD submission system for the thesis review.
Final submission of thesis or dissertation to Graduate School for Graduate School acceptance Final error free file must be submitted before the deadline for the semester as noted in the Graduate School Calendar. Student must electronically submit the final error free file to the Thesis Editor via the ETD submission system for acceptance by the Graduate School.
Final committee approval of thesis or dissertation Online approval by the student's advisory committee, through MyPack Portal before the deadline for the semester as noted on the ETD web page. Student unconditionally passes the final exam and the ETD is accepted by the Thesis Editor.

* Receipt of materials in the Graduate School can be by campus mail, hand delivery, fax, or e-mail, as appropriate.