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Faculty Resources

Postdoctoral Scholars Regulation
The Postdoctoral Scholars Regulation (REG 10.10.8) was implemented June 28, 2010 and provides important information regarding postdoctoral appointments, hiring procedures, expectations of postdocs, postdoc salaries, benefits and leave provisions, and workplace-related issues. A list of "Frequently Asked Questions" (FAQs) is also available regarding the Postdoctoral Scholars Regulation and the information it contains.

NSF Mentoring Requirement for Postdocs: Suggested Language
Updated with input from the OPA Faculty Advisory Committee on 11.25.2008

For the Faculty - Please Note: The paragraph below, "Mentoring Activities for the Postdoctoral Scholar," is general language faculty may use to fulfill the NSF requirement for a mentor plan for postdocs (see Section II.C.2.d.i of http://www.nsf.gov/pubs/policydocs/pappguide/nsf09_1/gpg_index.jsp). A more individualized, detailed plan may be necessary in the case of some situations. NC State University’s Office of Postdoctoral Affairs offers some basic guidelines on how to structure an individual development plan at postdoctoral-experience.html. Ultimately, it is up to each individual PI as to the information that needs to be included for the NSF mentoring plan requirement.

Mentoring Activities for the Postdoctoral Scholar

Mentoring is viewed as a critical component of the postdoctoral researcher’s success, both as a postdoctoral scholar and a future scientist. Given its importance, mentoring will be a formalized activity between the postdoctoral researcher and the principal investigator with the aid of an individual development plan. The principal investigator will schedule meetings on a regular basis to discuss the postdoctoral scholar’s individual development plan and to assist the postdoc in meeting his or her goals such as career development, obtaining additional research skills, number of publications, and other professional development objectives. In addition, the postdoctoral appointee will be encouraged to participate in the offerings of North Carolina State University’s Office of Postdoctoral Affairs, which includes career counseling, self-assessment activities, and free professional development seminars.

Hiring a Postdoctoral Scholar
There are differences between hiring a postdoctoral scholar or a research employee. The differences to consider are outlined in a document created by the Office of Postdotoral Affairs. In addition, it is important to review the Postdoctoral Scholars Regulation when appointing a new postdoctoral scholar. In addition, the Office of Postdoctoral Affairs has developed a list of the Top 10 Reasons to Hire a Postdoctoral Scholar at NC State University.

The Office of Postdoctoral Affairs has created a list of Standard Interview Questions PIs/hiring officials may want to use when interviewing applicants for postdoc appointments. PIs/hiring officials are encouraged to interview either face-to-face, over the phone or via Skype prior to hiring a postdoc.

Once the PI or faculty mentor has identified the candidate he or she wants to hire for a postdoctoral appointment, the offer letter for postdocs, developed by the Office of Research, Innovation and Economic Development's (ORIED's) Integrated Support Services Center (ISSC), needs to be used.

Salaries for Postdocs
The required minimum salary for a postdoctoral scholar is 60% of the starting salary range for an assistant professor in the same discipline, as outlined in the Faculty Salary Ranges set forth by Human Resources. For example, if the minimum starting salary for an assistant professor in Biological and Agricultural Engineering is $55,000, then the minimum salary for a postdoc in Biological and Agricultural Engineering would have to be $33,000 (60% of $55,000).

NOTE: Postdocs are eligible for salary increases per the January 10, 2011 Hiring and Expenditure Guidelines, Section 3, page 5. Postdoctoral scholars are not subject to the same restrictions as EPA and SPA employee positions, but any salary adjustments to postdoc pay must be in compliance with any restrictions or guidelines of the authorized funding source.

Performance Evaluations

Faculty mentors are expected to provide postdocs with annual performance evaluations for all postdocs who have been employed at NC State University for at least 90 days.. Following are documents that may be utilized in this process:
Performance Review Form

Performance Evaluation Worksheet

In addition, postdocs are encouraged to complete an Individual Development Plan (IDP) at the beginning of their postdoctoral appointment and use this document as a communication tool with their faculty mentors. This, too, can be used as a part of an annual performance review.

Recruiting Postdocs

The Office of Postdoctoral Affairs has SUGGESTED GUIDELINES FOR POSTDOCTORAL RECRUITMENT that may be used to guide the recruitment and selection of postdoctoral appointees. In addition, as of August 1, 2011, hiring officials need to submit a completed REQUIRED RECRUITMENT CHECKLIST to the Office of Postdoctoral Affairs efore hiring a postdoctoral scholar.

This scholar directory is a database that showcases more than 1,000 accomplished doctoral scholars and successful Ph.D. recipients who are committed to pursuing careers in the professoriate. It consists of scholars from: the Southern Regional Education Board (SREB), the National Institutes of Health (Bridges to the Professoriate NIGMS-MARC), the National Science Foundation Alliances for Graduate Education and the Professoriate (AGEP), the National Science Foundation Postdoctoral Fellows Program and the Alfred P. Sloan Foundation (SLOAN).

Another way to find suitable candidates for postdoctoral positions is to utilize the Pathways to Science webform. Pathways to Science is working with NSF and NASA to get information to students, faculty and colleagues about available postdoc positions. Their postdoc page can be found at http://www.pathwaystoscience.org/Postdocs_portal.asp.