Tagged PDF Document using Adobe Acrobat
While both Standard and Professional versions of Adobe Acrobat can be used to generate a tagged PDF file, only the Professional version has the capability to edit and repair tags and use the other accessibility features.
Convert Document to PDF format
Craft the source document in the authoring following good design practices. In MS Word, Adobe Acrobat is installed as an extension is available in the Menu Bar. In Open Office and Star Office a document can be saved as an tagged PDF document. Convert and save the document as an tagged PDF file.
Test Document for Accessibility
- Open the tagged PDF document in Adobe Acrobat Professional
- To check for Accessibility
- Select Advance > Accessibility > Quick Check or Full Check. This will generate a report of any issues with the document.
- Select View > Read Out Loud to check for how the document will read with audio output
Editing the Tag Tree
- Open Tags pane (View > Navigation Tags > Tags).
- From the Options menu select Highlight Content (Options > Highlight Content)
- In the Tag pane, open the Tags Tree
- As each tag in the tree is opened it will will display the list of items within that branch <heading >, <para>, <TextBox> and <Shape> etc.
- To move a floating object, right click on <TextBox> and move it up the tree to the correct location on the tag tree
- To convert an object into an Artifact, open the <Shape> tag in the tree and right click on Object; then select Change Tag to Artifact from the Options Menu
- To enter alternative text, open the < Inline Shape>, right click on the Object; select Properties from the options menu and enter description
