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January 8, 2013

Present:  Chair Kellner, Chair Elect Zonderman, Secretary Sawyers: Senators Aday, Ade, Argyropoulos, Bradley, Daley, Fleisher, Fuentes, Funkhouser, Holden,  Jasper, Knopp, Knowles,   Lunardi, Moore, Nfah-Abbenyi, Rucker, Spontak, Tyler, P. Williams

Excused:  Parliamentarian Weiner, Senators Aspnes, Borden, Bourham, Hatcher, Lubischer, Morgado, Penrose

Absent:  Devetsikiotis, Freeman, Lucian, Piedrafita, Snyder, L. Williams, M. Williams

Guest:  Susan Colby, Staff Senate Chair; Marcia Gumpertz, Institutional Equality and Diversity; Ryan Hancock, Chair Elect of the Staff Senate; Alex Yadon, Student Senate; P. J. Teal, Chancellor’s Office; Visiting Fulbright from Finland;  Betsy Brown, Provost Office; Richard Bernhard, Professor, Industrial and System Engineering

1. Call to Order
Chair Kellner called the 8th meeting of the fifty ninth session to order at 3 p.m.

2. Remarks and Announcements
Chair Kellner welcomed Senators and Guests.

Senator Funkhouser announced that the Resources and Environment Committee will meet Tuesday, January 15, 2013, in Engineering Building Two (EB2), Room 3110, on Centennial Campus to discuss issues related to the implementation of RADAR, The Research Administration Data and Reporting System.

Chair Kellner announced that data privacy month will be celebrated this month and there will be events January 28, 29, and 31st in 2304 DH Hill Library.

There will be a Reappointment Promotion and Tenure general information session on the afternoon of February 7th    in the Erdahl Cloyd conference room.  There will also be a session from 9-10:30 a.m. at the Monteith Research Center on Centennial Campus. 

There will be a non tenure track faculty promotion meeting on February 25th from 3:30 to 4:30 p.m. in the Erdahl Cloyd conference room.

There is a phased retirement information meeting on Thursday, January 17 at 2:30 p.m. in the Faculty Senate conference room. 

Chair Kellner stated that the Master Plan and the Security Master Plan groups have met and he noted that the two groups tend to work at tension with each other and have two different points of view.

Chair Kellner announced that January is awards time and that the nominations are everyone’s responsibility.  He encouraged the faculty to play a role in this process.

Chair Kellner reported that the Faculty Assembly met last semester and had a large general discussion about the Strategic Plan.  There was concern having to do with faculty participation in curricula matters and in the issue of general education in particular.

Chair Kellner stated that the Faculty Assembly would like to have quick system-wide Faculty Senate support for the resolution handed out on General Education Competencies.

Chair Kellner stated that the draft of the Strategic Master Plan that was sent out is still in draft form and General Administration would like for all of the faculty in the system to review the document and make comments.  

3. Approval of the Minutes, Meeting No. 7, November 27, 2012
The minutes were approved as submitted.

4. Remarks from Provost Arden
Provost Arden stated that the next update memo on the College of Sciences will be sent next week.  The memo will address two or three implementation teams.  The preceding memos were from two major implementation teams, one was the Academic Programs and Personnel Policy Team and the Business and Finance Team.  There is some cleanup work that both of those teams are doing.  However, most of the major decisions have already been made.   There are some issues such as faculty that are moving between colleges or graduate students that will be moving, that are on scholarships. 

Provost Arden stated that another team that has been putting in a lot of work is the Student Support Team led by Mike Mullens, Vice Chancellor of Academic and Student Affairs.  There will be some information about some of the work that they have achieved. 

The most difficult of the implementation teams was the Space and Infrastructure Team that is led by Terri Lomax and they are working hard at determining what facilities need to be reallocated between CALS and the College of Sciences. 

The last implementation is the Development Alumni and Communications Team, which is to help with the new College of Sciences in setting up their development and communicating with their alumni. This is a key issue. 

Provost Arden commended the faculty and the leadership of the colleges, Dean Solomon and the faculty of the new College of Sciences and Dean Linton who is leading the College of Agriculture and Life Sciences, and those that are leading strategic planning processes looking at reconfiguring the colleges. 

Provost Arden reported on the status of the Business Operations Implementation Team. 

There is a change in direction of the Implementation Team.  The previous model was working toward an all in one shared services model, which is a very difficult model to implement.  After reviewing it the Business Operations Implementation Team in consultation with Scott Inkley, Director, and Charlie Leffler, decided to recommend a functional model.  Instead of having an all in one across multiple units you would have a number of different centers where you would focus on functions as oppose to trying to do everything at once.  

Provost Arden stated that this is a very positive change and he is very supportive of it.

Provost Arden announced that the University Council Retreat will be next Monday and the theme of that retreat is going to be looking at a resource strategy to underlie our strategic plan.  He stated that by resource strategy I mean predominantly budget and space. We need to put more work into making sure that we have a financial and space plan over the coming years.

Provost Aden stated that this year alone they have authorized the hire of 70 new tenure track faculty positions across this campus and we have to figure out where we are going to put 70 additional faculty.  My objective is to plant this seed and not just plant the seed for Vice Chancellors and Deans and Department Heads, but I want everyone to be thinking about this.  We are going to have to have a strategy of how to grow these resources, but as much as anything it’s going to have to rely on our willingness to reallocate resources that we currently have.  We are going to have to be willing to identify, reallocate, and quite frankly renovate resources.  We are all going to have to come together and figure out how to reallocate some of those resources to enable us to accomplish our goal.

Provost Arden stated that the Board of Governors’ Strategic Plan recently came out and they are going to be meeting Thursday and Friday where there will be a preliminary discussion.  He encouraged the faculty to please read through the plan and send him any comments or thoughts before Thursday.

Questions and Comments

With respect to space, have you considered the space on Centennial and Biomedical campuses?

Provost Arden responded that as we talk about the structure of what is  life sciences, what’s biological sciences, and what’s biomedical sciences, we need to constantly remind ourselves that we have a biomedical campus and as we identify things that are uniquely biomedical then yes we need to take advantage of some of that infrastructure that is in place.

Chair Kellner referenced the Business Operations Centers—Now that you are moving toward a functional approach when do you imagine those issues will be fixed?   What happens to functions that are not absolutely clearly one or the other.

Provost Arden stated, the time frame as best we can tell for the implementation of the Business Operations Centers remains the same.  We are looking at getting the first of those out in the middle of the year, so I think the time frame is going to be the same.  This change gives them a window of opportunity, it doesn’t reset the clock.  It is important for the first one or two of the centers to be very successful.  I think that they are going to pick something that will benefit the campus broadly, that is a little bit more simple to implement and is not resource intensive.   I think that will be their strategy to get the first one or two of these centers up and functional so that the campus can really see the advantage of having an integrated shared system. 

Does the committee have a target date to have everything in place?

Provost Arden responded that he doesn’t believe they do.  He thinks we need to be a little flexible because the committee is working really hard, they are going to have to redo some of the things that they have done, so we only have a few months to target to try to get the first one up.  I think it is important that the first one or two of these centers work well so I think it is more important to get them done well than fast but having said that they truly need to get the first ones up around the middle of the year.

BOG Strategic Plan Draft--The plan calls for more graduates in the UNC system.  Where are these graduates going to come from.  The biggest institutions, Chapel Hill, NC State have particularly limited their undergraduate production, so when they talk about these additional graduates, I don’t have any idea what they are talking about.

Provost Arden stated that he doesn’t know the answer and he hasn’t read those materials yet, but one of his concerns is that while we have a message that we need more graduates, and we do and we have targets on the proportion of the North Carolina population that will have baccalaureate degrees by a certain year, I think that is all good and very important. The reality is many institutions such as NC State had a high growth model for many years and it really challenged us resource and infrastructure wise.  We are deliberately cutting back so that we can focus on quality and not quantity per se.  If we couple that with the movement in minimum entry requirements there are at least four or five institutions in the system right now who if you apply the new entry requirements, about 25% of their student body would not currently be eligible and there are two or three of those universities who actually have declining enrollment and we lost part of our enrollment funding this year to hold them neutral in their budgets.  So there are a lot of pieces of the puzzle here that don’t quite fit and so that is why I would like for you to read through this material.  There are some pieces in the report that are really important and deserving of your attention.

5. Remarks from Susan Colby, Chair of the Staff Senate
Susan introduced Ryan Hancock as her successor.  She is a three time graduate of NC State and she has been associated with the Staff Senate for four years. 

Chair Colby stated that when the strategic plan came out she wondered how the staff could be involved.   After reviewing the report she decided that the staff would focus on item number 4, helping out culture communities within the NC State campus.  They have tried to focus on providing opportunities to the staff, faculty, students, anyone who would like to get involved. 

Colby stated that we (faculty and staff) are all in the process of education, that is our job  We are all in the process of transforming not just our students, but each other.  When you think about all of the staff members who are in the 100 counties working at the research stations across North Carolina who feel so disconnected to the university, they don’t feel a connection to us and as a form 4Her from a small central county in North Carolina, all they talk about is those people down there in Raleigh.  Now that I’m one of those people I feel that I need to reach out and help give back to help them feel connected.  Susan talked about some of the initiatives the Staff Senate has been involved in such as providing gifts for the veterans during the holidays, Toys for Tots,  and the Food Bank contributions. 

Colby stated that the Duke/NC State women’s basketball initiative was coordinated by the Staff Senate.  That was so successful that we are already discussing coordinating it again next year.  Those are some of the things that we do and that is part of building this community.

Colby stated that one of the things that they are talking about in the Staff Assembly is the Strategic Plan.  Another issue that they are presenting to President Ross is the fact that two years ago David Defoor, Past Chair of the Staff Senate wrote a letter when the tornados came through Raleigh, because the staff was unable to take leave to deal with the disaster.  They pretty much had to take leave without pay, so Ryan Hancock, Chair Elect and the folks in the HRGD Committee for the Staff Assembly have put together a resolution that may address that.

Colby thanked Chair Kellner, Chair Elect Zonderman, Past Chair Daley and Secretary Sawyers for including the Staff Senate on some of the initiatives that the Faculty Senate has been working on.  She thanked the Senate for including the Staff Senate and stated that they would like to continue to work with the Faculty Senate.  She stated that she looks forward to continuing to work with the Senate in the future. 

Questions and Comments:

Have you heard anything more about the attempt to move university employees from the State Personnel Act?

Colby stated that the bill is now inside another bill.  The Staff Senate has decided to remain neutral.  They have opted to be a vehicle of communication.  There are campuses that are all for it and some that don’t want anything to do with it.  The Staff Senate is creating a document of best practices and are studying what our peer institutions have done in relation to that particular segment and then put a document together to say this is where we are and this is what the institution is doing and this is where we think we should be, because at this particular point GA has not put together any type of personnel manual which has been a big concern, but then again GA is not going to put forth any type of effort or money in putting together a personnel manual when they don’t know whether they are going to get personnel to manage. 

If we go with a separate system will the benefits also be separated? 

Colby responded that she is not sure, that is one of those things that are currently on the table and one of the things NC State has to look at. 

How big is the Staff Senate’s constituency?

Colby responded that there are more than 5,000 staff in the University.

How many are NC State Alums?

Colby wasn’t sure. 

What is the structure of the Staff Senate?

Colby responded that the Senate consists of the Chair, Chair-elect, and Human Resources, Diversity, Resources and Environment, and Public Relations Committees.  There are 80 senators and 19 districts.

6. Questions for Wayne Blair, Ombuds, UNC Chapel Hill

Given the volume of issues that you deal with, do you see patterns?

Are you able to communicate with university administration about those patterns?

What is the range of issues with which you have dealt?

What is your work load—how much time do you spend on cases?

Will you discuss some of the strangest issues you have dealt with?

Will you describe some success stories and what could have been avoided?

Are you in communications with national societies?

Does the presence of an ombuds eliminate faculty within the grievance process?

What is the distinction between what you would take to employee relations or an HR department versus what you would take to the ombuds?

7.  Questions for Kevin Howell, Assistant to the Chancellor for External Affairs

To what extent does the legislature find themselves in competition?

How do you educate the legislature about what we do?

8.  New Business

Faculty Assembly Resolution on General Education Competencies

Chair Kellner stated that there has been a lot of discussion on Email asking what the purpose of the resolution is.  He explained that this is a document meant to reassert faculty campus level control over the notion of general education.  One of the things about the resolution is that it makes an appeal to the UNC policy manual. 

After much discussion, the Senate passed a consensus of support for the resolution with two senators opposing.

9. Issues of Concern
Chair Kellner noted an issue of concern with respect to individuals who find themselves on the general faculty list that should be classified as staff and vice versa.

10. Adjournment
A motion passed to adjourn the meeting at 4:40 p.m.

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