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January 6, 1998

Senators present: Secretary Corbin, Past Chair Smith, Provost Stiles, Parliamentarian Link, Senators Bernhard, Bizios, Bottcher, Brown, Carter, Daley, De Buysscher, Fahmy, Gilbert, Griffin, Lewis, Lilley, Magill, Monahan, Middleton, Murty, Nagel, Schwab, Serow, Siderelis, Strenkowski, Tetro, Wall, Wehner, Wessels

Senators absent: Chair Wahl, Senators Barr, Hamouda, Klenin, Patty, Robinson, Rushing, Suh

Visitors: Larry K. Monteith, Chancellor; Pam Smith, News Services; Susan Kohlhausen, President ProTem, Student Senate; Phil Moses, Director of ASPSA; Andrew Payne, Student Senate Academic Chair; Danielle Sterfield, Technician; Bruce Mallette, Assistant Provost; Greg Cain, Associate Director, Transportation; Cathy Reeve, Director, Transportation; Frank Abrams, Senior Associate Provost; Tracy Ogin, Student Senate; Jeff Mann, Associate Vice Chancellor, Business; Clare Kristofco, Assistant to the Chancellor

1. Call to Order

The ninth meeting of the 44th Session of the NC State Faculty Senate was called to order at 3:00 PM by Secretary Fred Corbin.

2. Welcome and Announcements

Secretary Corbin welcomed Senators and Guests.

Secretary Corbin recognized Chair Wahl for being invited to participate in the Gordon Conference in Chemistry.

Secretary Corbin recognized Dr. Joanne Berkholder from Botany for being honored with an American Association of Science Award.

The Senators stood for a moment of silence to express sentiments of condolence to the Stiles family in the passing of Provost Stiles's father.

Secretary Corbin attended the Brotherhood Dinner during the month of December. He thanked the Chancellor and Provost for keeping the event organized and reaching out to other Presidents of local Colleges. He encouraged the Senate to attend next year.

Secretary Corbin read an announcement from Assistant Provost Rebecca Leonard concerning Administrative Interns. Females and Minority Faculty who are interested should contact Assistant Provost Leonard. Applicants are required to be tenured or at the associate professor level.

Provost Stiles has made tickets available this year for attendance to the Emerging Issues Forum. Secretary Corbin urged the Senators to attend.

The Phi Kappa Phi Alumni Award is being made available for Alumni. The nomination deadline is January 20, 1998.

The week of March 22-27 will be celebrated as Human Rights Week.

3. Approval of the Minutes Meeting No. 8, December 2, 1997

Senator Serow made a correction to line 44 of page 175. The minutes were approved as amended.

4. Remarks from the Chancellor

Chancellor Monteith commented that he can brief the Senate on the fact that NC Acts has issued a report which states that our industry community of professionals is under served. Most of those are concerning activities for which our university had unique responsibilities. The question that will be before us is what are we going to do. He stated that they are not traditional credit degrees baring opportunities. They are more in the continuing education and lifelong learning certification area. It is a big issue for this campus and possibly a big issue for higher education nationwide. He stated that, in the areas that we serve, there are professionals from that survey asking to be served better than they are being served to date.

Chancellor Monteith stated that it appears for the first time since he has been Chancellor that NC State has the chance to meet and exceed its enrollment within the bounds of his authority. His authority says that we can be plus or minus 2% around the projection. He stated that the representatives of Community Colleges are going to depend upon us more than ever and will be competing with us more than ever. They feel totally committed to their communities, offering a wide range of opportunities for young people. He has been told that one third of the students enrolled in the Community College system, seeking skills to go to work, have four year degrees. Now they have undertaken a new range statewide of a two-year transfer program. It is the most rapidly growing enrollment in the Community College. He asked if we are ready to accept them into our university. He stated that the question and potentially a huge gain for us would be if we are out there recruiting the best that the system has to offer early enough.

Chancellor Monteith was told that all the course numberings for masters and doctoral degrees are being changed to differentiate the fact that there is a cost. He stated that as we now start our accounting without enrollment, the concept that the more costly courses are beginning to show up differentiated from less costly courses. Are we doing enough to be certain that each decision is totally justified? We will be questioned whether we are doing it because its the right thing to do, or whether we are doing it because we know that it costs more and maybe our budget will reflect that cost.

Chancellor Monteith reported that the funding formula is not a cost of education formula. It is a formula based upon facts about cost of education as you can reasonably get in a peer study that tells us internally and externally what programs cost more on the national average, and are we under or over funded in these programs. That is a very important formula because we will all begin to understand it. He stated that, in years ahead, we are going to hear relative cost and whether enrollment should be in this area or that one and can we afford it.

Chancellor Monteith reported that the capital space study is almost under way, which is a space use that those of us who are paranoid could question what we are going to prove. Are we going to prove that we have too much space, or could we have the confidence that we look at our peer institutions and say we know we have space needs? Chancellor Monteith stated that for years we built our research and graduate program out of space that was originally occupied by undergraduate offerings. We have grown in both areas. Therefore, it is our job to articulate aggressively what those priorities and factors should be in that space study to appropriately represent what our needs are.

Chancellor Monteith stated that he made a decision last semester to try and reduce the meetings he attends by combining the Administrative Council and the Academic Policy Council into one meeting, and combining the Vice Chancellors and Deans Meeting into one meeting. He feels that this would be a significant reduction to the number of meetings he has to attend.

Senator Monahan stated that he would like to hear more about the funding formula. He is wondering where the political forces are that are pushing it.

Chancellor Monteith responded that it is a national force. We have never been in it and he thinks that, as we are all worried about the cost of education, there is the natural concern of what is the cost, where is it, and is there some way for future generations to keep the cost reasonable.

Chancellor Monteith stated that, while we are in a period of great change and challenge, he believes the institutions that pay attention to what is expected of them and get it right have a chance to bypass a lot of those who are going to spin their wheels by either resisting or trying to figure out how to avoid what is happening to them.

Senator Wehner wonders if the people he works with in agriculture will eventually be dispersed throughout a multitude of locations.

Chancellor Monteith stated that what he sees that is most promising for NC State's future is the fact that it is being driven by the faculty interactions. Faculty wanting to play a leadership role, work with other faculty, and create a new learning environment. Those are the ones that are driving us. Our problem is that we have a hard time accommodating them because they want to be co-located to share experiences. He feels the challenge would be to try and meet the needs of this demand that is coming from the faculty.

Senator Wall wanted to know the timetable for the work of the space study.

Chancellor Monteith stated that the space study is currently in its most risky phase. They are doing an accessment, risky in the sense that you do not know how to interact with it. They are doing national surveys to get benchmarks about how to evaluate the needs of teaching, laboratory, research, administrative, and recreational space. They are going down the ladder of different kinds of characterizations of space for so many student credit hours or for so many FTE faculty of so many research dollars in certain disciplines. He stated that the square footage norm nationally will be used and discussed greatly about whether it reflects adequately our kind of institution. He stated that we will all add input to that, and they will evaluate us university wide and by campuses and ultimately he believes it is intended to at least, if not make the decision, have an indicator of priorities in capital projects.

Chancellor Monteith believes that in the next few decades capital projects are going to get more difficult. He stated that we have a number of old buildings that need to be renovated. The cost to renovate them will represent a lot of money. The longer you wait, the more difficult it is to convince the people living there that some day you are going to present them a space that will commensurate with their needs to carry out their duties. Chancellor Monteith stated that as we face the reality of aging buildings, it is the hope of the people who fund us that we can find ways to be more cost effective.

5. Unfinished Business
A. Third Reading: Resolution on Plus/Minus Grading
Senator Griffin reported that the Academic Policy Committee will present the resolution at the next meeting on January 20, 1998.

B. Resolution of Commendation to the Athletics Program
Secretary Corbin reported that the proper reading of the resolution will be done at the next meeting.

6. New Business
A. Report on Parking Fees
Associate Vice Chancellor Jeff Mann reported that the Department of Transportation is proposing that parking fees increase next year by 10%. He stated that there has not been a parking increase for the preceding three years. The expense to run the Department of Transportation has increased 20% per year. They have managed the increase in cost by spending the reserve funds. Most faculty and staff have "B" or "C" permits. The "B" permit, currently costing $246 per year, will increase to $270 per year. The "C" permit would increase to $198 per year. He noted that it is still less than what UNC Chapel Hill pays for the equivalent parking space.

Associate Vice Chancellor Mann reported that, during the three years when there was no increase in parking fees, the cost of the electric bill to light the parking lots increased annually by $41,000. It cost $230,000 more a year than it did three years ago to maintain the parking lots. Lastly, three years ago it cost a little less than $1 M to run the transit system. It has been projected that in 1998-99 it will cost over $2 M to run the same system with relatively little change in service.

Past Chair Smith wanted to know how much students pay to use the Wolfline.

Associate Vice Chancellor Mann responded that the students are currently paying a fee of $19 per semester which will increase to $27 per semester. He noted that the fee has been approved by the Physical Environment Committee and the Student Senate.

Senator Gilbert wanted to know what proportion of Transportation's budget is contributed by the faculty and staff.

Cathy Reeve, Director of Transportation responded that out of roughly 15,000 parking permits sold, approximately 6,000 went to faculty and staff. She stated that their budget is calculated based on what numbers and types of permits they project to sell the faculty/staff and to students.

Senator Gilbert observed that the announcement concerning the parking increase was put into The Bulletin. He stated that since the faculty and staff are major contributors to the revenue, he wonders why it was not discussed with the Faculty and Staff Senates.

Associate Vice Chancellor Mann apologized for the oversight and stated that it is still a proposed fee. It is their effort to take it to the committee that deals with those fees appropriately.

Associate Vice Chancellor Mann reported that the parking and transportation budget receives no subsidy from the State. It is paid through the payment of students for transit and the parking fees that are paid by faculty and staff. It is a completely self contained system. When we build a multi-million-dollar deck, the users of the system must amortize that particular space and a deck space is considerably more expensive than a flat space.

Parliamentarian Link would like to know if it is true that faculty members who do not have a parking sticker ride Wolfline free.

Associate Vice Chancellor Mann responded, yes.

Senator Daley wanted to know if there is any attempt that can be made to convince the Legislature and General Assembly to pay for parking. He stated that you would not build a shopping mall and not provide parking. That is considered cost of doing business. He wanted to know why is parking, dormitories, or any of the other non-educational things part of the cost of education.

Associate Vice Chancellor Mann responded that when a building is built and parking must come with that building, the parking is created with funds that have been appropriated for that particular building. That is the only time appropriated dollars are received for the support of the parking or the transportation system. He stated that he does not think it is very high on the institution's agenda to try to get appropriated support for parking.

Provost Stiles commented that there is large money associated with parking facilities. We are on a campus where there is very limited space and the cost is high.

Past Chair Smith raised a concern regarding squad cars parking in regular parking spaces.

Associate Vice Chancellor Mann responded that police cars on this campus buy a parking permit. In essence, they are entitled to park in a regular parking space. Our police cars may be parked in any number of places for any number of reasons.

Senator Magill wanted to know why there were fewer parking spaces when the parking lot next to the 1911 Building was restriped.

Cathy Reeve responded that because of ADA requirements they had to pull back from the crosswalks. There had to be twenty feet of clearance on each side which did result in a reduction.

Senator Wehner wanted to know if there is a waiting list for parking permits.

Cathy Reeve responded that every faculty/staff member that requests a permit receives at least a C, CC, or CD permit.

Senator Wehner wanted to know if the number of requests decrease when parking fees increase.

Cathy Reeve responded that it did not result in a decrease three years ago and they do not foresee it happening this time.

Secretary Corbin thanked Associate Vice Chancellor Mann for his report and assigned the issue to the Resources and Environment Committee.

7. Reports: Mid-Year Progress Reports
A. Academic Policy Committee (Report Attached)
Senator Griffin reported that the Academic Policy Committee addressed several issues during the fall semester.

They addressed grading issues, Student Government sponsored teacher/course evaluations, an on-line academic difficulty product developed by Registration and Records, problems for Visiting Scholars, transfer of the Physical Education Department into Student Affairs, formula for allocating the number of outstanding teachers per College, consistency of web information and difficulties in locating NC State University web sites, and UNC Articulations agreements with Community Colleges.

B. Governance Committee
Senator Monahan reported that the Governance Committee addressed two main issues during the fall semester.

1) The committee reviewed the changing of policy regarding graduate school representatives on Ph.D. exams and prepared a report in which the Senate approved and sent to the Graduate School.
2) The Board of Trustees review of academic misconduct cases: The Governance Committee prepared a resolution in the midst of discussion as an opportunity for the Board of Trustees to amend their actions and correct their ways. It was recommended and approved by the Senate that the Chair of the Faculty communicate their concerns to the Board of Trustees. Lacking action, the Committee prepared a resolution which was approved at the last meeting of the Faculty Senate.

Senator Monahan reported that the Governance Committee will be working on the following issues during the Spring Semester:

1) Rewards for service on the Faculty Senate,
2) The transfer of the Physical Education Department from CHASS to Student Affairs ( the committee plans to work on this item jointly with the Personnel Policy Committee), and
3) The Academy of Outstanding Extension Faculty and Professionals

C. Personnel Policy Committee
Senator Daley reported that the Personnel Policy Committee completed work last fall on the Hearing Panel process which the Senate passed. They have also been monitoring the Provost's office on EPA Faculty status issues and on the Leads Program (training for Department Heads) that is being developed.

This semester the committee plans to finish revisions and changes on the grievance process and they are also looking at the liability issue. He reported that The Group Insurance and Benefits Committee met with the State Attorney Generals Office outlining the extent of our coverage, and he is awaiting their report.

Finally, the committee will be reviewing the COFOR report on Post Tenure Review. This is in conjunction with Memorandum 371 which gave the charge to all the universities in the system about developing a post tenure review policy and what was to be included in it. It is a follow-up to the rights and responsibilities report. Senator Daley stated that the committee is graphing some modifications into the current system. Most of the items requested in Memorandum 371 are things that are already being done at NC State. As a result, we are probably the first of the universities to complete this process and will probably be the model. He stated that the changes are basically the formation of a comprehensive review committee in each department to sit as the body that evaluates a member of the faculty as to their professional standards. In each case the professional standards will be determined by the department itself in the same way that the department currently determines the standards it has for tenure. The process in all cases will go back to the faculty.

D. Resources and Environment Committee (Report Attached)
Senator Carter reported that several issues of concern were addressed by the Resources and Environment Committee during the fall semester.

Concerns were addressed regarding the review process for placing and removing plants, shrubs, trees, etc. around the campus, the parking of squad cars in regular parking spaces, safety concerns in CHASS, accuracy of information placed on the NC State Web site, and the allocation of laboratory space within the University.

8. Issues of Concerns
Senator Griffin reported that a faculty member from the College of Management is concerned about the evaluation of honors and scholars courses, and why departmental evaluations cannot be used instead of separate evaluations.

The issue of concern was assigned to the Academic Policy Committee.

Senator Magill is concerned about having the Faculty Senate Meeting on a day when there are no classes.

Secretary Corbin stated that this issue will be discussed at the Executive Committee Meeting on Thursday. He noted that there will be a meeting on Thursday, January 20, 1998.

Secretary Corbin stated an issue of concern on the allocation of space in the small animal facility in the College of Agriculture and Life Sciences. Faculty who were using it felt that their space was being reassigned without proper representation.

Secretary Corbin assigned the issue of concern to the Resources and Environment Committee.

9. Adjournment

The meeting adjourned at 4:40 p.m.

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