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January 26, 1999

Senators present: Chair Wahl, Chair-Elect Corbin, Interim Provost Moreland, Secretary Daley, Senator Bernhard, Brown, Carter, De Buysscher, Fahmy, FitzGerald, Funderlic, Gilbert, Grainger, Griffin, Kimler, Jewell, Lewis, Monahan, Nagel, Patty, Peel, Riddle, Robinson, Schwab, Serow, Siderelis, Wall, Werner, Willits

Senators absent: Parliamentarian Link; Senators Bottcher, El-Masry, Fisher, Hamouda, Hooker, Knowles, Markham, Suh, Wilkerson

Visitors: Brian M. Taff, Chair, Campus Volunteer Committee for Service Raleigh; Theresa Cambre, Co-Chair, Service Raleigh; Dan Amerson, Co-Chair, Service Raleigh; Emily Townley, Assistant to Vice President of Academic Affairs, Student Government; Andrew Payne, Vice President Academic Affairs, Student Government; Jeff Mann, Associate Vice Chancellor, Finance & Business; Rebecca Leonard, Assistant Provost; David Rainer, Director, Environmental Health and Safety Center; Spaine Stephens, Reporter, Technician; Daniel Bonce, Assistant Editor of the Bulletin, News Services; Bruce Mallette, Assistant Provost, Bill Padgett, Chair, Staff Senate

1.     Call to Order
The ninth meeting of the forty fifth session of the NC State Faculty Senate was called to order at 3:00 p.m. by Chair George Wahl.

2.    Welcome and Announcements
Chair Wahl welcomed Senators and Guests.

Chair Wahl announced that the Provost candidates are in place. The agenda for each candidate’s visit is being finalized. On the first day of each of the four visits, there will be an open faculty forum in the Senate Chambers. On the second day there will be an open campus forum.

Chair Wahl announced that the Board of Trustees will meet on February 19. He urged the Senators to attend the meeting.

Assistant Provost Leonard announced that the Harrelson Lecture will be held on Monday, February 1, 1999. A reception will be held at 6:30 p.m. in the Gallery of Design and the Lecture in Stewart Theater at 7:30 p.m. The Lecturer will be former Governor of Colorado, Dick Lamb. His topic is "The Ten Commandments of Community, Diversity, and Unity".

Chair Wahl announced that there will be a live national town meeting at the McKimmon Center on Wednesday, January 27 on "Racial Legacies and Learning: How to Talk about Race".

Chair Wahl announced that the Emerging Issues Forum has been changed from its normal dates to March 30-31, 1999. There will be 100 tickets available again this year for faculty to attend.

Chair Wahl announced that the Scholarly Communication Colloquium will be held on February 25 from 1:30 - 5 p.m. in the McKimmon Center. The title is "Copyright in the Cross Hairs: Who Will Own Your Scholarly Work".

3.    Approval of the Minutes, Meeting No. 8, January 12, 1999
The minutes were approved without dissent.

4.    Remarks from the Provost
Interim Provost Moreland updated the Senate on how the thrust areas came about and what they are.

Interim Provost Moreland stated that approximately a year ago a part of the Eva Klein Report suggested that the Deans and Vice Chancellors focus on specific areas that the campus can work on together. During the May 1998 retreat, the Deans and Vice Chancellors decided that they would focus on areas that they could work across the university in. The areas they focused on were Environmental Science, Genomic Science, Material Science and Information Technology. At the end of the retreat, Chancellor Fox suggested putting each of those on the agenda for the Deans and Vice Chancellors meeting in the Fall to find out what could be done in those areas. They began with Genomic and Environmental Sciences because there was already a lot of input from the faculty by way of the Provost, Deans, Research, and Chancellor’s offices. He said a process was started to review those areas to see exactly where we had common agreement across the university.

Interim Provost Moreland noted that six colleges (CALS, Forestry, Veterinary Medicine, Engineering, PAMS, and CHASS) came together and said there are different components to all of this. Essentially people developed white papers and tried to get something structured. The College of Agriculture and Life Sciences proposed that they would occupy space in one of the new buildings on the Centennial Campus and they wanted a sequencing facility. He stated that it was pleasant to know that the group almost unanimously agreed that the university would use its new enrollment money for this year. One of the things that has happened so far is that it has been done and there is participation across the university in getting that done. He stated that it turns out that we are somewhat behind the curve on development of Genomic Science on this campus and that we need to get caught up. We do not have enough equipment especially sequencing equipment.

Interim Provost Moreland plans to update the Senate throughout the semester. He feels that the important thing is that in each one of these there is a great deal of faculty input. Exactly how each of these turns out depends on the interaction of the different colleges and different faculties, what their requests are, what the funds are, where the space is, etc. We are trying to put those together to move forward in certain areas where we really need to do a better job across the university, at the same time be as inclusive as possible.

5.    Presentation on "Service Raleigh"
Brian M. Taff, Chair, Campus Volunteer Committee for Service Raleigh, stated that Service Raleigh was organized last year as a group effort between the Park Scholars and NCSU Student Government. It is an event where they try to get as many students, faculty, staff, and community members as possible involved with community service projects in the greater Raleigh area. Last year they had 750 volunteers from NC State. Their goal in 1999 is 2000 participants. Brian feels they are well on their way but really need the help of faculty and staff. He noted that only a handful of faculty participated last year. He stated that in order to make it a larger success and to show Raleigh that the students and faculty are concerned about community issues, this is a chance to get involved. He handed out fliers with an overview on what Service Raleigh is all about. Service Raleigh is now recruiting both volunteers and partner groups for this year’s event. Anyone interested in working with Service Raleigh, should contact them at 512-9030 or through their web site. This year’s event has been set for Saturday, March 27, 1999.

Senator Bernhard observed that many of the faculty are already involved in ministry to the homeless or delivering meals on wheels, etc. He wanted to know if there is a way to get credit if they are already volunteering.

Brian responded that a lot of organized events take place around the holiday. By organizing something in March that is big and one day is their attempt to round out in a visible way the support that goes on year round. He said to supplement that they can figure out a way to give credit to those who are already working with the community.

6.   Unfinished Business
Report on Representation
Senator Monahan, Chair of the Governance Committee , presented a revised report to the Senate. He reported that the number of Senators from each college will remain the same. He made a motion to vote on the adoption of the report.

The motion was second and passed without dissent.

7.    New Business
A.    Interim Report on Grievance and Hearings Procedures
Senator Monahan reported that the Governance Committee has been reviewing grievance and hearings procedures with an eye on how well they are working and whether they can make positive recommendations for changes. He stated that the committee has heard a number of complaints.

The Governance Committee is currently working on the implementation of the following recommendations:

having trained, experience faculty to serve as chairs of the committee–elected on a rotating basis by the Faculty Senate.

provide training for the faculty who serve as jurors on the grievance and hearings committees.

B.    First Reading: Resolution on Human Rights Week
Senator Wall introduced the resolution for its first reading.

The resolution will be debated at the next meeting.

8.    Reports
A.    Skateboarding Policy Issues
Associate Vice Chancellor Jeff Mann reported that they have proposed and are prepared to bring forward to the Board of Trustees a modification of the traffic rules and regulations for the campus which will prohibit nuisance recreational skate boarding. This will give Public Safety the ability to cite violators of that and give them a $50 fine as a result of the citation.

Senator Bernhard stated that it was proposed at the Resources and Environment Committee meeting that the students who come here are good kids and really do not have anywhere to skateboard. Chief Harper indicated that he has a set of rules that are enforced at various levels. He indicated that the rule would not necessarily be vigorously enforced if the kids were skateboarding on a Sunday afternoon not bothering anyone. Senator Bernhard stated that damage to the bricks were also discussed. His understanding is that the whole matter of skateboarding is to be considered by the Physical and Environment Committee which will make a recommendation to the Trustees. He noted that the Senate’s representative on the Physical Environment Committee is Will Hooker and Senator Hooker does not like the rule and plans to express that to the Physical Environment Committee.

Senator Gilbert stated that he avoids walking on the brick yard because of skate boarding. He made a motion that the Faculty Senate vote on endorsing the regulation that is proposed by Public Safety regarding skateboarding on campus.

The motion was seconded and passed with 3 Senators opposing.

B.    Reporting Campus Violence
Associate Vice Chancellor Jeff Mann reported that until recently it has been Public Safety’s practice to report broadly on those particularly heinous crimes of homicide, rape, aggravated assault, and armed robbery. Lately we have had several strong armed robberies. He stated that because we have seen a rise in the number of strong armed robberies, we have taken it upon ourselves in Public Safety to lower the floor for this broad based notification to the campus about those particular kinds of crime. Historically the last three years we have had five to six campus alerts for crime within the homicide, rape, aggravated assault, and armed robbery category. If a strong armed robbery does occur, you will see a doubling of the number of crime alerts that go out in the course of a year. We have yet to smoothly find a way to electronically canvas the campus with the way our linkages currently work. We are working to resolve that particular problem.

Associate Vice Chancellor Mann stated that Public Safety is in the process of training a core group of people to respond to particular departmental concerns.

Senator Riddle stated that Public Safety responded well to a life threatening case in Harrelson Hall two weeks ago. He said he turned the television on to watch the ball game and one of the players had been arrested a few days earlier for an altercation publicly and yet he was representing the school. He thinks it sends a message that the university is involved in this in public relations’ public way. Senator Riddle feels there should be an explanation to the public and the university community when we have and tolerate this type of representation publicly.

C.    Report on the Attack in Harrelson Hall
Chair Wahl reported that the professor involved in the attack in Harrelson Hall has been moved to a different office and has changed her schedule to try to avoid whatever pattern led to her attack.

D.    Benefits
Senator Serow, Chair of the Personnel Policy Committee reported on two issues of concern that were brought before the Senate last semester that dealt largely with the apparent failure of benefits counselors to provide timely, accurate and comprehensive information and assistance. The committee has worked closely with the Benefits Office for the last three or four months to try to find a solution to the problems. Senator Serow outline three steps that David Williamson, University Benefits Director agreed to. Upon notification of the death of an employee by the appropriate representative, a benefits counselor will:

Review the employee’s benefits records;

Notify the appropriate vendors (e.g., life insurance);

Notify the University Payroll department to stop the paycheck (or to have it held pending receipt of a certified death certificate).

Other steps, such as the release of a death benefit payment, will be initiated upon receipt of the death certificate.

In response to a concern that the Benefits Office had not been adequately represented at meetings of the Committee of Retired Faculty, Mr. Williamson has appointed a member of his staff to serve as liaison to that committee and to attend its meetings (which are scheduled at the same time as meetings of the Group Insurance and Benefits Committee).

Senator Serow noted that two members of the Personnel Policy Committee are currently serving on the search committee for the Associate Vice Chancellor for Human Resources, the person to whom the Benefits Director reports.

Senator Patty commended Senator Serow’s committee for investigating these issues. He encouraged the Senate to stay in touch with the committee.

Senator Fahmy added that he is on the Retired Faculty Committee. He stated that there was no representation from the Benefits Office at the meeting he attended last week. In fact, several instances were mentioned during the meeting in which the Benefits Office has not performed well at all.

E.    Group Insurance and Benefits Study
David Rainer reported that the Group Insurance and Benefits Committee has been involved with a benefits study and UNC General Administration has also been involved with the study. The General Administration Study will be out the first or second week in February. He noted that the study UNC General Administration did is more comprehensive than the one that his committee was able to do. UNC General Administration dedicated three people full time to the job and they were able to collect and verify a lot more information. Neither of them used an outside consultant to accumulate the information. They were both using information that is approximately one year old. Hopefully one of the recommendations that will be coming from the UNC General Administration report is that they should spend some money on an ongoing and regular basis. In contrast to the report that the Group Insurance and Benefits Committee has made, the UNC GA study should provide some specific recommendations. There will probably be recommendations related to how to improve the employees’ medical benefit, how to improve the optional retirement program and how to improve on TSERS.

Mr. Rainer stated that a lot of information was obtained by institutions directly by contacting them. A lot of it was obtained by contacting TIAA CREF or using data that was available from the University of Wisconsin.

F.    Report of Senate Liaisons to University Committees
Senator Gilbert presented a report from the Admissions Committee indicating the number of student suspensions from 1995-1997. The report will be included in the minutes.

Senator Willits reported that there is an ad committee on campus looking at the issue of student owned computers. He circulated a list of the membership and urged the faculty to voice any concerns about students owning computers to their representative.

9.    Issues of Concern
Senator Riddle raised an issue of concern about the conditions in Harrelson Hall. Chair Wahl assigned the issue to the Resources and Environment committee.

10.    Adjournment
A motion passed to adjourn the meeting at 4:45 p.m.

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