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February 20, 2001

Senators present:
Chair Corbin, Chair-Elect Carter, Secretary Brown, Interim Provost Moreland, Senators Ash, Banks, Brothers, Cassidy, Elmaghraby, El-Masry, Grimes, Havner, Headen, Hodge, Hooper, Kimler, Levine, McAllister, Misra, Robinson, Sawyers, Setzer, Suh, Toplikar, Tucker, Tyler, Vickery, Wilkerson, Wilson

Senators absent: Senators Grainger, Kirby, Lytle

Excused: Parliamentarian Gilbert, Senators Bottcher, Braunbeck, Funderlic, Hughes-Oliver, Malinowski, Marshall, Smoak

Visitors: Daniel Bunce, Bulletin Editor, News Services; Clare Kristofco, Executive Assistant to the Chancellor; Frank Abrams, Senior Vice Provost; Marye Anne Fox, Chancellor; Mary E. Kurz, General Counsel; George Wahl, PAMS; Robert Sowell, Dean of the Graduate School; Joanne Woodard, Provost’s Office; Judy Peel, Provost’s Office; Provost Nominating Committee: Jon Bartley, Chair; Seth Whitaker, Rosalyn Thomas, Sam Averitt, Donald Bitzer, James Crisp, Doug Wellman

1.    Call to Order
The ninth meeting of the forty-seventh session of the North Carolina State University Faculty Senate was called to order at 3:00 p.m. by Chair Frederick T. Corbin.

2.    Welcome and Announcements
Chair Corbin welcomed Senators and Guests.

3.    Approval of the Minutes, Meetings No. 7 & 8, January 23, 2001 and February 6, 2001
The minutes were approved without dissent.

4.    Remarks from the Chancellor
Chancellor Fox thanked the faculty for attending the Emerging Issues Forum and acknowledged contributions that were made by the Colleges of Design and Education.

Chancellor Fox reported that last week was also a time for a retreat with the Board of Trustees. They ask that every February a day be taken to consider specific issues of importance to the university. The focus this time was on the enrollment plan. "We worked long and hard and discussed the features that dictate our ability to stay with our enrollment plan. As you will recall, we will grow to 31,000 provided that the university system is able to provide sufficient resources to allow that growth to take place. We have the first step of that growth, that necessary investment with the passage of the bonds. We talked about the sequencing plan for the build-out of those bonds and the need for flexibility in making sure that we go forward in the best means to efficiently and effectively allow for that construction to take place.

We also talked about distance education and how distance education can be used as a supplement to on-campus residential experiences to both improve the quality of instruction for our students and to provide alternative means of using time more efficiently. We also talked about how the plan had evolved and how compact planning had been crucial in setting targets for enrollment as we go forward. In particular, we are planning approximately a 10% increase in undergraduate enrollment and approximately a 25% increase in graduate enrollment as we go forward. That means that we have to identify resources. We have to be entrepreneurial and we have to work very effectively at the federal level to attract additional sources of money that we know will not come through state appropriations. Integrating those experiences together with considerations about the library needs, the Centennial Campus, and diversity planning on campus, we had a very good retreat with the Board of Trustees. They are enthusiastically behind the effort that everyone invested in the compact plans."

5.    Provost Nomination Committee
Dean Bartley, Chair of the Nomination Committee reported that there is a web site for the Provost Search. "You can find it on the NC State homepage under News and Announcements. The site has information for candidates and also information for the campus community, including the Nomination Committee’s meeting schedule and other relevant information such as the advertisements and position descriptions that have been used.

Overview of the Process
The first step is to solicit nominations. The nominations can be relatively informal--as simple as an email or a telephone call to any member of the committee or directly to Jerry Baker of Baker-Parker and Associates. It is then the responsibility of Jerry Baker and the search firm to contact each of those nominees, to try to convince them to be candidates, and to solicit their files for candidacy. That will be done confidentially to protect those individuals who do decide to become candidates. The committee will simultaneously be advertising. The current issue of the Chronicle has the advertisement in it. There are also ads in Black Issues, Higher Education, and Hispanic Outlook.

The first round screening of the candidate pool will be done by the committee. Everything is confidential at this point. The Search Committee’s goal will be to reduce that pool of candidates to the eight to ten best candidates they can identify based on their applications. They will then invite the group of semi-finalists for confidential interviews with the committee. The committee will interview those individuals and screen them once again to identify perhaps four to five candidates who will be invited to campus. At that point, if the candidates agree to come to campus, they will be known to everyone. The committee will conduct reference checks, because at that point it will be a public process. Those candidates will be bought to campus for approximately two and a half days. The committee will then evaluate all the input that was received as a result of the on campus interview process and present the Chancellor with three to five unranked nominations for her consideration.

He noted that this process will have to happen very quickly in order to have a Provost in place in August. Their goal is to conduct the on campus interviews in April. The determining factor will be whether or not the committee believes that the pool of candidates has enough quality candidates in it to go forward. If there is a concern about that, then the committee will have to seek additional nominees, which could extend the time line."

Dean Bartley stated that you can review the position description, but he would like to emphasize a few characteristics that are identified in the position description for the Provost. "This reflects conversations between the committee and Chancellor Fox. We would expect that a candidate would at a minimum have the equivalent of dean level experience. There are no restrictions in terms of internal versus external candidates. There are no restrictions with respect to academic field, but it is critical that the candidates be tenurable in a department at NC State. There are no restrictions with respect to university background, but there are obvious trade offs in terms of size and quality of the school and breath of experience. All of those things have to be factored in to evaluating the administrative experience and the academic experience of the candidates. It is important that the candidates have an understanding of the type of university that we are here–land grant, with the breath of programs that we have and the blend of technical programs that we have, which is different than that of many other colleges and universities. It is essential that this individual be able to function as a strong leader in a team environment, which is what we have in the Vice Chancellor group. We need someone who will be committed to NC State for several years. The committee would like to hear the faculty’s advice with respect to the search and the qualities and characteristics they should be looking for in candidates for the Provost position."

Comments and Recommendations from the Faculty
Senator Kimler commented that the faculty was dismayed at Provost Hall leaving so soon, but also would not like to have someone who feels that they need to retire here. "The idea that we have an administrator who is so attractive to other places is a good thing for the University, even if we are only getting a few years of service."

Senator Wilson commented that she thinks that it is important that the person have a strong scholarly record, is familiar with the needs of a Research I institution in terms of granting requirements, and at the same time values teaching.

Senator Suh wanted to know the level of academic excellence that the committee is seeking.

Dean Bartley responded that there is no one characteristic which will be a deciding factor in and of itself. "We have to have individuals who have very broad strengths in the candidate pool. Strength in terms of academic record, administrative experience, leadership experience, and we have to have a balance."

Senator Setzer stated that she thinks it is important that the Provost have some sense of where the humanities fit. The humanities are more than service courses for the rest of the university.

Dr. George Wahl, Past Chair of the Faculty, commented that he thinks one of the schools that is not dominant helps to balance the outlook in Holladay Hall.

Senator Tyler wanted to know how many applicants will be in the pool, and how many the committee will have to search out versus how many end up submitting their own information.

Dean Bartley responded that the pool in the last search was approximately seventy candidates. He thinks the reality of a search like this is at least one half of the pool of candidates probably falls short of baseline expectations for qualifications. He stated that the key is having a core of high quality candidates. He believes that most of the candidates who are finalists are likely to be identified by the committee, or nominated by the search firm rather than self nominated.

He stated that it is important for the campus community to help identify candidates and nominate them.

Senator Misra wanted to know the procedure for nominating someone.

Dean Bartley responded that the nominee’s name needs to be given to a member of the committee or to Jerry Baker at Baker- Parker. They will contact each nominee to solicit their candidacy and to sell them on NC State, and will try to talk those individuals into being candidates and applying for the position.

Dean Bartley stated that the committee will have two additional forums, and anyone with additional input can contact a member of the committee. He emphasized that the forums are open to everyone.

6.    Remarks from Robert Sowell, Dean of the Graduate School
Dean Sowell stated that they have been encouraged by the graduate faculty to play a more active role in graduate recruiting. In the past they have focused their effort primarily on recruiting for diversity and left the remainder of the recruiting to the departments. The faculty have encouraged them to look at ways they might facilitate and help faculty to recruit. They had two workshops last fall and invited faculty who had been successful in recruiting to share their stories with the other Directors of Graduate Programs. Out of that experience they decided that they would appoint a task force this semester to look into how they might help each other in recruiting graduate students, even to the extent of suggesting that the task force might bring recommendations that would involve resources to help recruit at the graduate level and across campus. That task force has met one time. "We have found some money in the graduate school (a fellowship fund) in which we have complete flexibility on how it is spent. We have committed $30,000 this year to help the recruiting effort. The committee met one week ago. We had seventeen proposals submitted. The committee will meet tomorrow to decide where the $30,000 will go."

Dean Sowell reported that their graduate applications are up this year, particularly from US citizens. He stated that they would like to capture a high yield of those applicants.

7.    Reports
Academic Policy Committee
Senator Kimler reported that the committee was asked to consider the fees that Lifelong Education students pay. It is the opinion of the committee that the fee policy regarding LLE students does not need to be changed.

Response to Student Senate Resolution 37 on Religious Holidays

The Academic Policy Committee encourages fair-minded arrangements with individual students for excused absence and makeup work. In that regard the committee sees no need for changes to the existing Excused Absences policy, which lists "Religious observances as certified by the Department of Student Development" as one example of an anticipated situation where a student would qualify for an excused absence.

Special Grading Policy for Senior Clinical Rotation

A request was made that the Academic Policy Committee consider a special grading system for the students in Senior Clinical Rotations. The Faculty at the College of Veterinary Medicine (CVM) proposed to award one of three possible grades for Senior students on clinical rotation: Pass/Marginal/Fail. It is the opinion of the Academic Policy Committee that CVM faculty should be able to award such grades in this very special case.

Senator Kimler moved that the Faculty Senate accept the report from his committee.

The motion was seconded and passed without dissent.

Resources and Environment Committee
Secretary Brown reported that the committee met with Cathy Reeves, Director of Transportation. She stated that the construction that is being done on campus will effect some of the parking spaces. There will be a modest fee increase in effect next year.

Charles Leffler and Michael Harwood will be making a presentation to the Faculty Senate on March 6, 2001.

Other issues that the committee will be dealing with in the coming weeks will be People Soft and some of the computing issues.

Senator Sawyers wanted to know if there are plans to reduce overselling of lots.

Secretary Brown responded that Transportation is dealing with that issue. They are also reviewing the letter designations.

Senator Suh stated that he is concerned about the faculty having to compete for parking spaces at the gym with people who do not have stickers.

8.    Liaison Reports
Senator Hooper reported from the Bookstore Committee. The committee is concerned and frustrated to find that the bookstore orders only 75 or 80% of the books requested by faculty. The bookstore has a policy of ordering less than the prescribed number of books because the students are not required to buy their books from the NCSU Bookstore. The price to return books that were not picked up by students is approximately $1.0M/year. The committee’s recommendation is to inform the faculty that if they order a certain number of books, they would in some way be responsible for urging students to buy the books.

Senator Hooper reported that the image and reputation of the bookstore have suffered because there is a lack of communication on some of the policies, especially regarding pricing of books. To try to change that, the committee recommended that Richard Hayes, Director of the Bookstore, visit each of the colleges to explain policies to the faculty and students to try to answer some often-asked questions about how the bookstore operates.

Senator Hooper reported that books sold by the NCSU Bookstore that are not sold as textbooks are in a separate category-- that the publisher sends them to NC State at a 20% discount. The policy of this bookstore has been to mark up such books 25%. When students go to the store and see a book that they want, they are certain that they can go across the street and find it ten or fifteen dollars cheaper. The committee recommended to the bookstore that they decrease the price of the books to what is standard in the city. They agreed to do so.

9.    Issues of Concern
Senator Hodge stated that a few weeks ago, the governor declared a budget emergency for the state of North Carolina. He found a number of cash reserves within the state to deal with the projected budget shortfall. Included among those cash reserves were $150M that was supposed to go into the State Retirement Fund. The money has not been spent, but has been diverted into an escrow account. He is concerned that there was no information on the priorities on the different sources of monies that he designated, no information on whether or not this was a one time thing starting only in February or if it is going to continue on through the remainder of the fiscal year, and no information on what kind of long term impacts that might have on people who are in the State Retirement Program or the optional retirement program.

The issue has been assigned to the Personnel Policy Committee for them to address.

10.    Adjournment
Chair Corbin adjourned the meeting at 4:30 p.m.

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