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October 6, 2009

Present:  Chair Overton, Past Chair Martin, Provost Arden; Parliamentarian Weiner:  Senators Anson, Argyropoulos, Auerbach, Bernhard, Carver, Croom, Edmisten,Fahmy, Fleisher, Franke, Genereux, Hatcher, Havner, Headen, Hemenway, Khater, Kidd, Kiwanuka-Tondo, Krim, Kocurek, Kotek, Levy, Miller-Cochran, Murty, Paur, Roberts, Sawyers, Williams

Excused:  Secretary Hergeth

Absent:  Senators Akroyd, Poindexter, Poling, Townsend

Guests:  Mollie Mohr, Student; Bailian Li, Vice Provost for International Affairs; Susan Herrera, Director, Office of International Affairs; David Drooz, Senior Associate General Counsel; Betsy Brown, Vice Provost for Faculty Affairs; Jim Woodward, Chancellor; P. J. Teal, Secretary of the University;

Randolph Foy, Assoc. Dir, Teaching Prof, Music; Kathy Brown, NCSU Libraries; John Ambrose, DUAP; Louis Hunt Enrollment Management; Alex Jones, Student; Tyler Bolton-Fuhrman, Student

1. Call To Order
Chair Overton called the fourth meeting of the 56th session of the NC State Faculty Senate to order at 3 p.m.

2. Welcome and Announcements
Chair Overton welcomed Senators and Guests.

Chair Overton announced that Representative Rick Glazier from Cumberland County would be speaking at the General Faculty meeting.  Representative Glacier is currently chairman of the appropriation subcommittee on education and he was very instrumental in the education budgets this summer.  The General Faculty meeting will be held at 1 p.m. Tuesday October 20 in the Tally Student Center Ballroom. 

The Executive Committee will meet Thursday, October 8, 2009 at 3 p.m.

3. Approval of the Minutes, Meeting No. 3  September 22, 2009 
The minutes were approved as written.

4. Remarks from Chancellor Woodward
Chancellor Woodward stated that correspondence will be sent out today with changes to  three processes.  The  changes were modest in many ways but the initial changes was done in response to various comments and recommendations that have been received.   

Chancellor Woodward asked Provost Arden to summarize the changes.

Provost Arden’s Summary of Changes

Comments from Chancellor Woodard
Chancellor Woodward handed out a document containing a collection of recommendations made by various people as to the administrative processes that warrant change on campus.  He mentioned four of these for which work is already underway.   

Travel Reimbursement- NC State is looking at the process to try to minimize and remove some of the steps to get the decision making down as close as possible to where the travel is actually taking place or to the person for whom the travel is being reviewed. 

Scanning and Electronic Distribution of Accounts Payable Documents--Attempting to simplify that process. 

Chancellor Woodward asked Terri Lomax through her interactions with researchers on campus to identify processes that are viewed as being impediment and so forth.   He said the question is what to do when we get all of this in.  

Chancellor Woodward reported that plans are under way to appoint a standing committee called the Administrative Processes Steering Committee.  This committee will receive all of the recommendations and will specifically identify the ones that are to be worked on.  He stated that in some cases the recommendations can be reviewed by putting in place an ad hoc task force and some will be complicated enough that consulting help will be needed. 

Chancellor Woodward stated that the committee will be a standing committee and he will request a quarterly report on the progress. He wants to know what can we do to insure that once we get past the current budget crisis that we don’t move back in our old ways?  He thinks by putting this steering committee in place with quarterly reports and by involving the Faculty Senate, that the university can continue to push this effort at simplifying processes on campus.  Some members of the steering committee are from some of the key administrative units. 

Chancellor Woodard encouraged the Faculty Senate to review these quarterly reports.  He stated that Karen Helm will likely be the Chair and she will be the key staff person.

Chancellor Woodward reported that another big issue is the balancing of centralization versus decentralization.  Joe Hice’s (Chief Communications Officer) principle charge is to develop a strategic plan for communications on this campus, which is an area that was looked at under the PACE study and that study had a series of recommendations about what NC State should do in the area of communications on campus.  The goal is to find a proper balance between centralization and decentralization.  There needs to be certain university wide communication themes and the colleges need to operate within a fairly broad umbrella. 

Chancellor Woodward stated that the communications folks are concerned about jobs, however we are not going into this with the goal being to cut a certain number of communications jobs on campus.  That may indeed happen, it may indeed be that the folks will be reassigned to do things other than what they have been doing in communications.

Administrative Processes
Chancellor Woodward’s  stated that his hope is that when we get past this period of crisis that we don’t  forget how important it is to continue to push on this, because there is clearly an opportunity to reduce administrative burden, but what is most important is not to hinder the entrepreneurialship of the people that do the real work on this campus.  He stated that his biggest concern is when you add administrative process you impede that work and he is concerned about the administrative cost and concerned about impeding the work of the faculty.

5. NCSU Korean Campus Initiative
Dr. Bialian Li, Vice Provost for International Affairs gave an overview of the planning process for the Korean Campus Initiative.   He gave some background on the reason for the initiative and why in South Korea.

University Strategy
NC State’s global strategy is to try to integrate a global perspective into all aspects of the University’s mission—teaching, research, extension, and engagement.  NC State has gone through the  UNC Tomorrow exercise and the global readiness were ranked very high for public universities in North Carolina.

University Global Education
NC State has a very active Study Abroad Program, a multiple program and many individual university relationships.  We have also joined some global consortia to do student exchange and joint research. 

Dr. Li said recently we have been strategically trying to establish some university wide global centers, develop some major partnerships with  strategically selected universities around the world to establish close collaboration in all aspects of the International Program.

Study Abroad Center --- to have physical rental space to send our students to study for one semester or one year. 

Dr. Li stated that branch campus concept is basically a physical campus for us to offer a NC State degree away from here, so in terms of a global partnership center, we have a strategically select of about twenty or so around the world and most of them are based on faculty linkage already there, so we continue to support the college unit efforts of university programs, but from the university level we want to utilize our limited resources more effectively. 

Dr. Li explained one example of a major partnership is the partnership with Zhejiang University in China.  NC State has built multiple programs and this past year NC State had 120 students studying abroad in China from about 20 or so just a few years ago. 

Dr. Li stated that we have the Prague Institute which is initiated by the College of Design that now serves as a University Study Abroad Center opened to all of the colleges.  Currently we have about 125 students per year that study in Prague.

The NC State Campus in South Korea is going to be in Incheon, which is about one hour away from Seoul.  Incheon is a government supported economic zone for the global university as well as the R & D. 

The question is: Why NC State Campus in South Korea?

Dr. Li explained most of our international students are from Asian countries, so Asia has been a priority for many years.   South Korea is part of the university’s global strategy:  third largest international student population on campus for many years. We have produced many outstanding alumni and we have very active collaborative universities.  Also, South Korea is a very economic partner for the state of North Carolina.  It is the 11th largest economy in the world and the ninth largest NC trading partner, so the commerce has an office in Seoul. 

Dr. Li stated that they want to consider an Asian hub for NC State and would also like to open it up to all the UNC universities and also for the State of North Carolina to do business and commerce. 

Dr. Li stated that South Korea provides funding to do this planning and also hopefully startup funds for us to be able to operate there.  They will give us $1.0M for the first year of planning and then one million per year for the next four years as a startup fund.  Also, $2.0M per year for a biotech research lab on the campus.  They are also going to build a campus for basically classrooms, laboratories, housing and a student life. 

Planning for NC State Campus
Dr. Li stated that they received one million dollars for one year feasibility study in March 2009, so their planning period will end by March 2010.  He said they currently have a pretty much finished academic program and they are preparing for the approval process.  There are a lot of colleges involved for academic; Associate Deans,  Deans, Department Heads and some faculty involved. 

Dr. Li said in terms of process they have a great campus team that basically includes Associate Deans, Deans, Department Heads and some key faculty for the degree that is going to be offered.  A plan has been developed for undergraduates and graduates as well and some foundation outreach programs.

Academic Planning Process 
Dr. Li stated that they have a core team involving fewer people and have a separate academic planning team and a steering committee that meets regularly to identify the problems to address, and in terms of program requirements they would like to develop equivalent to the programs offered in Raleigh, fully controlled by NC State, self supporting, SACS accredited with the approval of the BOT, BOG and other relevant bodies. 

Proposed Undergraduate Degrees
Business Administration with Concentrations in Supply Chain Management and Entrepreneurship

Proposed Graduate Degrees

Outreach Programs

English Language Institute – Could start Fall 2010 as a non-credit enrollment preparatory program subject to budget and approvals

Continuing Education – NC State faculty can provide specialized programs for professional education certification and lifelong learning

Industrial Extension – Training programs for industries, LG in Korea has expressed interest. Supports land-grant extension mission

Global Training Initiative– Academic support and bridge programs  

General H. Hugh Shelton Leadership Center-Preparatory program to develop students with global leadership skills

Progress Updates

                                    October – December 2009

Vice Provost Li stated that they now have enough information to seek input from the faculty to start communication. 


Will the students be from NC State or will they come from Korea (Anson)

Vice Provost Li --The general idea is for approximately 30% of the students to come from

NC State to Korea to study abroad one semester or take courses and the rest of the students will

be from Asian countries.

Where will the faculty come from and how will the quality of teaching be assessed?  (Anson)

Susan Herrera--The idea is to have the curriculum be a mirror image of the curriculum here.  We would imagine that some faculty might want to spend a semester teaching in Korea.  There would be various faculty models that we would want to consider.

Senator Kiwanuka-Tondo inquired about housing.

Herrera--The Koreans are planning to build an addition to the global university campus.  They are building state of the art residential housing for faculty that they are expected to provide to any faculty member that will go over there.

Is there a plan for health benefits?  Kiwanuka-Tondo

Herrera—Absolutely, faculty would receive the same benefits that they receive here.

Are they going to go through the hiring process that we put our candidates through here in this country and for the NC State campus?  Also, once they become NC State faculty and they finish the assignment and want to return, where do they fit in and how do we accommodate them or will they only be hired temporarily?  (Khater)

Herrera--These are some of the questions that remain to be studied.  We would like your input because there are still areas that need to be studied.

Is this primarily undergraduate?  (Krim)

Vice Provost Li--Yes, but we also have plans for graduate students.

Is there any reason why Engineering isn’t represented? (Krim)

Herrera stated that Engineering did not appear on the slide but the college is represented. 

Are we flying the faculty over there for interviews?   The academics seem shallow and it shouldn’t stay that way.   Is there anyone on the list from CHASS? (Auerbach)

Herrera--Yes, Helga Braunbeck and Ed Funkhouser are included on the list.  

Over the last twenty years several American colleges and universities have set up similar types of campuses that have ended up failing and the universities have withdrawn.  What kind of evidence do we have that that would not be the case in Korea? (Miller-Cochran)

Herrera--We have done extensive research on various universities that have succeeded and some that have failed.  Temple University is the big survivor.  We have also talked with Georgia Tech that has done very well and we have also talked to George Mason University that went belly up and in one area they are considering going into Korea in spite of having gone belly up, so we have tried to hear both sides of the stories and we have also embarked into a very significant market research study that looked at the opportunities.    

David Drooz, Senior Associate General Counsel stated that one of the things they found was that it takes a lot longer and a lot more work than you would expect.  Temple University, which has been in Japan for twenty- five years said they went into it not with the idea of it just being a revenue source, but an idea of a long time commitment.  We talked about their entity model and their relationship with the university and it is really about the attitude and you have to take that long term deal and be very patient in the planning. 

Drooz said one thing they really like about South Korea is that they invest large amounts of money into education. 

Why are we doing this?  What data do we have that would convince us that this NC State campus in Korea is going to attract a major group of people?  (Khater)

Drooz –China and Korea are the two main sources.  The demographics in those countries are such that it’s aging population is actually shrinking student populations except that through their populations as a whole the people in China, a much greater percentage of students in other great schools are encouraged to go in because particularly if their economy rises than the idea of opportunity through higher education.  The biggest question for us is our tuition is higher than the other universities.  How  do we draw the students in when we are charging a lot?  We have to charge more to keep it viable for us and the answer there is that there is a huge premium for an American degree.  If you get a degree particularly from a second tier university in China it has no real value outside the local area, yet with a major accredited US institution they know they can take that for a job overseas because international companies have value and that value is something that they are willing to pay a higher tuition for. 

In terms of a comprehensive university what you didn’t see behind those degree programs is the general education requirements, so the students will have that well rounded approach and this is something that is appealing to the Korea government because they are very conscious that they have great depth and very little breath in their educational approach and they want to bring in the American university, because it’s still the gold standard internationally and their universities are much more narrow and technical and focused, so they are encouraging us to bring in that more comprehensive approach. 

With the exception of the graduate level we don’t have a very diverse population and maybe as a suggestion, we have to have some kind of faculty development to help faculty to learn a second language with their writing and their reading and that is a challenge for NC State faculty, so I think that should be in the plan.  (Anson)

Drooz stated that it is part of the plan to have extensive programs for anyone who goes to Korea in any role particularly faculty.

I’m curious about the financial model for the campus and this idea that being self sustained or self supporting, NC State faculty are going over as sort of a transfer of funds from this campus to there, but what in general is the model for staff, etc., is everything covered by tuition or maybe tuition and overhead on grants that are received?(Genereux)

Drooz-- Looking at the experience from some other universities that has been talking with our HR people we figure that for each NC State faculty member who rotates over temporarily to Korea, it is going to cost about two and a half times their NC State faculty.  It has been enormously expensive on the personnel side.  The balance to that is the Korea government is providing the facilities.  We will still need to negotiate through the budget but we are hoping that they are going to take care of a huge portion if not all the overhead cost.  The revenues we bring in are going to primarily be focused on paying our personnel cost.

Herrera added that some of the foundation average programs will be revenue for  this.  English language program, continuing education, industrial extension, etc., those will be some form of revenue. 

Drooz—I mentioned earlier what we think this could cost us over the first five years.  We first take it to the Korean government and ask are you willing to fund enough so that we come out on this and if they say yes, then it gets vetted through the BOT and the BOG and they are all going to have to clear that as being financially sustainable before we can proceed. 

Will it include backfilling on this campus?

 Drooz responded, absolutely.

Herrera—What we are looking at also is enrollment projections, faculty counts, space needs, lab needs, class room needs, all of that is factored in.

Martin—I would like to explore the philosophical question that comes up in this kind of conversation and others related to that and that is the equivalency of degree idea.  If you talk to end users and you can look at the UNC Tomorrow report, the online degree is not seen as equivalent to being on campus and yet in paperwork we often describe it as equivalent.  Likewise here we are going to create an equivalent degree.  As a North Carolinian, part of an NC State degree is coming to North Carolina.  That is part of our degree, coming and experiencing our people, our culture, our way of doing things, and so I guess I have a question of that part of the degree, that an NC State degree from Korea is not an NC State degree because you’ve never had barbeque and fundamentally that is part of what an education is and it gets back to some of the questions discussed earlier, are we creating some kind of a technical institute and reducing education to some chip filled with information that we can take from my brain and put it into your brain then yes those chips can be equivalent in many different kinds of settings, but that is not what education is about.  Education is part coming and interacting with the people who are doing the research, so philosophically the idea of equivalency just doesn’t exist.  I’m just trying to get a handle on why we keep talking about equivalency and I think it’s just reducing the concept of what education is really all about.   How have you dealt with that? 

Herrera—We are looking at models—3+1 programs; 2+2 programs; other programs where students will graduate with an undergraduate degree and then transfer here for their graduate degree.  We expect this to be a source of graduate students as well.  What we would like to do is try to incorporate as much of the North Carolina experience into the Korean student experience and vice versa as much as we can. 

We are looking at the shuffle leadership program and that will be part of incorporating some of that experience so some of the extra curricula experiences will hopefully add to that. 

The other piece that we are looking at is how do we develop that new generation, not just a Korean or an American student but a student that graduates from that campus or this campus that can begin to think within the contexts of globalization and can begin to create global solutions to undo global mind set and this allows a unique opportunity to begin sinking, how to centralize that next generation of students that the world is going to need to be able to create a better world, a more sustainable world and students are going to be able to function more effectively in a global environment that transcends local national communities into the global, how can we create a global student, a global professional, that next generation, a global thinker.

Martin-- I can see the curriculum because we don’t see that here, this looks like technical, but it’s not what you are talking about.  I agree with these ideas.

Chancellor Woodward stated that this is not a done deal.  We had to satisfy very demanding accreditation requirements and that is not a done deal either.  I think where this group can be helpful is to identify the topics that you have raised, like who makes decisions, like faculty, what happens when  you hire faculty there with your relationship here would be very good things to put down for us to look at. 

Provost Arden and Vice Chancellor Leffler will be going to Korea the first week in December.  We have to look at this really carefully and the Koreans have got to know going in that we are not going to spend North Carolina’s money to do this.  There are instances where it makes sense.  If you for example, a faculty member in some area say you would like to go there to further or enhance your particular research program it is absolutely appropriate, but for you to be going there to teach classes, on that campus, it is absolutely inappropriate for us to take money out of the university.

6. REG 02.20.3 Attendance Regulation, Academic Policy Committee
Senator Headen reported that changes were made to the policy to make the university and the system work more efficiently. The committee met with Louis Hunt and have reached an agreement that the policy is acceptable.

Senator Headen moved endorsement of the policy changes.

The motion passed unanimously. 

7.  Issues of Concern
Senator Hemenway stated that a faculty member wants to know why there’s a music department, but no music major on campus. There was a task force that came up with a music major visibility study that was working with Provost Nielsen on this.  She thinks it would be a good idea to bring it up again to see what is happening with this issue.

Past Chair Martin pointed out that the issue was discussed two years ago and that the Senate did take some action. 

Chair  Overton stated that she would look into this issue to see what action has been taken and  report back.

Senators Roberts and Kidd question why Physical Education is on the list of university strategies that is being asked to lose non tenure track positions. They feel that it is inappropriate for this GEP requirement question to be put on board of the thirty initiatives and be considered as part of a budget reduction. 

Chancellor Woodward stated that it is not a recommendation, that it is an idea that was put on the table.  It has been discussed previously about why do we have a PE requirement.  The argument being, that it is not the norm.  He said there is no data that would support that at all. 

7. Comments from Provost Arden
While sitting here listening to the Korea discussion and the discussion on music, I just wanted to  let you know that in the time that I have been here I have really appreciated these discussions.  These truly are outstanding discussions.  We have talked about a number of things within the last few months, but the discussion today on globalization was a really good one and that happened today because the Chancellor and I felt that it was really important that it was presented to this group and that we had faculty participation in this process.  From my perspective, I have no idea whether we are going to end up in Korea or not.  I have no idea whether we are going to end up in a branch campus outside of this country or outside of North Carolina or not, but what I can tell you is that I feel very strongly that unless we as a university begin to think of ourselves globally and begin to think of ourselves as a university that thinks and acts globally that we will be largely irrelevant as a higher education institute within the next twenty years and the question that we all need to wrestle with and that I think the Chancellor and I need your input on is what is the best way to do that.  For me the best part of the Korean project is not whether or not we end up in Korea, it is an opportunity to test the water of one element of that, which is an exploration of the branch campus concept.  Many other universities are doing it, some have not, you know Duke has a medical campus in Singapore and they are looking at putting up another campus in France.  Just because it is popular at the moment it doesn’t mean it is the right thing for us.  What I do know is that whatever we do with the NC State brand on it has to be something that we are all proud of and that is why this conversation is really important.  It may be that we decide down the road that this isn’t the right thing for us or maybe it is a great opportunity.  We may decide the student exchanges the faculty exchanges that branch programs such as the Prague project actually hold far more for us, but I think this year of planning is critically important.  It does gives us the opportunity to spend a little time thinking through the complexities of this and seeing how we could move forward if we choose to do so, so I really appreciate the discussion today.  It was a good discussion and I appreciate your input.

We as a campus have a lot of big issues to deal with, way beyond the budget, way beyond the PR issues that we have had, and one brought up was the music and it really isn’t just about the music, it’s about us on this campus; it’s about the humanities and it’s about the arts and I know this is important to the Chancellor and we need as a community as an academic community to be having a discussion about how we as a campus will develop our odds and make odds a full pledge academic part of this campus, so I welcome that discussion on music and we need to extend it beyond music and have that discussion.  Now I know we are tackling a lot of things at this point and time and sometimes as I have said to you when I took this job, my biggest concern was our reactions to the stresses that we have had financially or otherwise would be that we would become too risky adverse as a university, so I know that we are asking you to tackle a lot of things at the moment, but I think this is really the time to do this.  We can’t put this off for another five or ten years.  There are some big things that we need to wrestle with, so more and more the Chancellor and I will be bringing these to you to discuss and we do value your input.  We are bringing them to you because we want your input, so this was a great discussion today and I appreciate it.

8. Adjournment
A motion passed to adjourn the meeting at 4:40 p.m.
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